Purchasing/Supply Chain Coordinator

JSP • Madison Heights, MI

8d • Onsite

About The Position

JSP is seeking an experienced, detail-oriented, analytical Purchasing & Supply Chain Coordinator to work out of its Madison Heights sales office. The role supports purchasing, supplier management, ERP processes, and supply chain operations across multiple manufacturing locations. It helps ensure materials and services are purchased efficiently, delivered on time, and accurately recorded in company systems.

The coordinator manages purchase requisitions and orders, supplier schedules, purchasing data in the QAD ERP system, capital expenditure tracking, purchasing analysis, and management reporting. The ideal candidate is proactive, highly organized, comfortable working independently with data, systems, suppliers, and internal departments, and able to exercise sound judgment while managing competing priorities in a fast-paced manufacturing environment.

Requirements

• Bachelor's degree in Business, Supply Chain Management, Operations, or a related field; equivalent relevant professional experience will be considered.
• At least 3 years of relevant experience in purchasing, procurement, supply chain coordination, materials planning, or a related manufacturing support role.
• Strong Microsoft Excel proficiency, including PivotTables, XLOOKUP or VLOOKUP, formulas, sorting, filtering, and analysis of data from multiple sources.
• Ability to independently develop, maintain, and troubleshoot spreadsheets and reports for tracking expenditures, reconciling data, and supporting business decisions.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow tasks through to completion.
• Strong written and verbal communication skills and ability to communicate effectively with suppliers, employees, and management.
• Analytical and problem-solving skills, including ability to investigate discrepancies, interpret data, and resolve purchasing and supply chain issues.
• Ability to work independently, exercise sound judgment, and maintain accurate records in a fast-paced environment.

Nice To Haves

• Experience in a manufacturing or industrial environment.
• Experience using QAD or another manufacturing ERP system.
• Familiarity with MRP, supplier scheduling, and material replenishment processes.
• Knowledge of purchasing controls, supplier management, inventory processes, and purchase order management.
• Experience preparing management reports, tracking capital expenditures, and analyzing purchasing or operational data.
• Experience supporting capital projects, maintenance purchasing, or multiple manufacturing locations.
• Experience with advanced Excel reporting tools, including Power Query, automated reporting, or other methods of improving data analysis and reporting efficiency.

Responsibilities

• Process and manage purchase requisitions and purchase orders for multiple manufacturing facilities.
• Review purchasing requests for completeness, accuracy, approvals, account coding, and compliance with company procedures.
• Obtain and evaluate supplier quotations to support competitive pricing and cost-effective purchasing.
• Maintain purchase orders throughout their lifecycle, including changes to pricing, quantities, account coding, and delivery schedules.
• Coordinate with internal departments and suppliers to resolve order discrepancies, pricing issues, delivery delays, and other purchasing concerns.
• Maintain accurate purchasing records and process transactions on time.
• Identify purchasing discrepancies and follow through on their resolution within company procedures and approval authority.
• Communicate with suppliers about quotations, order confirmations, delivery schedules, material availability, and outstanding orders.
• Monitor open purchase orders and follow up proactively on overdue or at-risk deliveries.
• Expedite critical materials and services to minimize disruptions to manufacturing and maintenance operations.
• Generate supplier schedules and communicate material requirements based on MRP data.
• Coordinate with logistics providers and transportation partners to support timely, cost-effective deliveries.
• Build working relationships with suppliers and internal stakeholders to resolve issues and improve service.
• Monitor supplier delivery performance and identify process-improvement opportunities.
• Maintain purchasing, supplier, and related transactional data in the QAD ERP system.
• Use ERP purchasing and MRP information to support supplier scheduling, order management, and material availability.
• Support purchasing-related system processes, transaction accuracy, and data integrity.
• Assist with training employees on purchasing procedures and relevant ERP functions.
• Document purchasing workflows, develop standardized procedures, and support continuous process improvement.
• Identify data discrepancies, process inefficiencies, and opportunities to improve system use and reporting accuracy.
• Prepare purchasing, spending, and capital expenditure reports for management.
• Track capital project expenditures against budgets and provide project managers with timely spending updates.
• Analyze purchasing data to identify discrepancies, spending trends, cost-saving opportunities, and follow-up needs.
• Develop and maintain Excel spreadsheets, reports, and analytical tools for purchasing, budgeting, and operational decisions.
• Use advanced Excel functions, including PivotTables, XLOOKUP or VLOOKUP, conditional formulas, sorting, filtering, and data validation, to analyze and reconcile data.
• Consolidate information from multiple sources, identify inconsistencies, and present organized, accurate information for management review.
• Support budgeting, cost control, maintenance planning, and operational decisions with accurate and timely reporting.
• Maintain records and supporting documentation for audits, quality requirements, and purchasing compliance.
• Maintain supplier records, certificates of insurance, contracts, and other required vendor documentation.
• Ensure purchasing transactions and supporting records meet company procedures and approval requirements.
• Support internal audits, quality management requirements, and purchasing process reviews.
• Maintain organized, accurate documentation for traceability, accountability, and consistent purchasing practices.

Benefits

• Health benefits available beginning on the date of hire.
• JSP matches 200% of employee contributions on the first 3% of eligible employee contributions to its 401(k).
• Tuition reimbursement available after one year of employment.
• Competitive hourly pay and a comprehensive benefits package.
• Professional growth through exposure to purchasing, supply chain operations, ERP systems, financial reporting, and manufacturing processes.
• Collaborative work with teams across multiple departments and manufacturing facilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level