Purchasing Supervisor

PHS Bio-Medical Services•Ontario, CA

12d•$71,760 - $99,590

About The Position

The Purchasing Supervisor (PS) oversees the procurement and distribution of the organization’s equipment, supplies, and services. Working closely with management, the supervisor develops best practices that support safety, quality, compliance, cost reduction, and on-time, complete delivery to internal and external customers. The role requires initiative, independent and team-oriented work, urgency, creativity, leadership influence, and a lead-by-example, solution-focused approach. The supervisor leads or supports strategic sourcing and the execution of national, regional, and local agreements, including bidding, negotiations, supplier selection and development, and contract management. The role develops purchase orders in accordance with specifications, requirements, work statements, and terms and conditions; prepares and reviews proposals; develops evaluation criteria; selects or recommends suppliers; creates electronic purchase order files for review; prepares awards; and administers resulting purchase orders. The supervisor negotiates purchase order changes and resolves invoicing issues, follows approved procurement policies and procedures, maintains supplier relations, and trains the team as needed. The role also organizes purchase orders, invoices, and receiving documents for Accounts Payable and serves as the main point of contact for the hospital materials management team. Other duties may be assigned.

Requirements

Minimum 4 years of experience as a Buyer in the healthcare industry.
Minimum 3 years of related experience in procurement or process improvement.
Prior supervisory experience and a proven track record developing high-performance teams involving Buyer/Planner direct reports.
Extensive knowledge of acquiring equipment and supplies and of healthcare policies and procedures.
Strong planning, organization, critical thinking, and decision-making skills.
Analytical, mathematical, decision-making, and negotiating skills.
Strong written and verbal communication skills.
Strong computer skills, including MS Office.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Oversee procurement and distribution of the organization’s equipment, supplies, and services.
Work with management to develop practices supporting safety, quality, compliance, cost reduction, and timely, complete delivery.
Lead or support strategic sourcing and execution of national, regional, and local agreements, including bidding, negotiations, supplier selection and development, and contract management.
Develop purchase orders according to specifications, requirements, work statements, and terms and conditions.
Prepare and review proposals, develop evaluation criteria, select or recommend suppliers, create electronic purchase order files for review, prepare awards, and administer purchase orders.
Negotiate additions, deletions, or modifications to purchase orders and resolve invoicing issues.
Follow and execute approved procurement policies and procedures while maintaining supplier relations and ensuring value, quality, and service requirements.
Ensure compliance with policies and procedures and train the team as needed.
Process and organize purchase orders, invoices, and receiving documents for Accounts Payable.
Serve as the main point of contact for the hospital materials management team.
Perform other duties as assigned.