Purchasing Specialist I

Wichita Falls Independent School District•Wichita Falls, TX

1d•Onsite

About The Position

Meet the needs of the procurement of goods and services for the district while providing excellent customer service to internal and external customers. Work independently while in a team environment with general supervision and follow established purchasing policies and procedures on tasks assigned.

Requirements

High school diploma or GED
Knowledge (or ability to quickly learn) Purchasing processes and compliance requirements.
Ability to follow multiple (simple or complex) processes accurately and rapidly while fielding phone calls and responding to face-to-face requests.
Ability to quickly analyze and accurately organize multiple filing systems (electronic and hard copy).
Ability to quickly learn and effectively use district ERP systems.
Ability to efficiently use personal computer including proficient keyboarding/typing/10-key (45 wpm+).
Ability to use provided software to develop simple to complex spreadsheets and/or write professional correspondence (letters and emails).
Effective and professional written and verbal communication, as well as strong interpersonal and collaboration skills.
Efficient and supportive customer service skills.
Three years of clerical, Purchasing and/or finance-related experience desired.
TASBO certification or willingness to work toward TASBO certification.

Responsibilities

Support the procurement of goods and services while following established district policies and State and Federal purchasing rules.
Ensure requisitions and/or purchase orders meet compliance with Federal, State and Local laws, TEA guidelines, WFISD Board policies, regulations and administrative procedures.
Process all new Purchase Orders (POs) and provide support/follow-up on open POs.
Ensure POs are distributed accurately to vendors, purchasing cooperatives, and/or end users, as appropriate.
Process and maintain all vendor profiles in district systems (Skyward and IonWave).
Prepare and maintain cooperative contract awards in Skyward.
Search and/or investigate vendors or products.
Obtain, analyze and interpret comparative prices and quotations.
Work cooperatively with all levels of district personnel to determine appropriate responses regarding Purchasing-related needs, including requisitions, POs, specifications, sources, availability, pricing, shipping, receiving.
Initiate contact with vendors to verify information regarding existing or potential purchases, invoices, purchase orders, shipments or returns.
Detect and resolve problems with incorrect orders, invoices, and shipments.
Manage the correct processing of product returns (for credit, exchange, or refund).
Maintain co-operative contracts (update, add, & remove) and maintain compliance for optimal rebates.
Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
Maintain multiple physical and electronic files for the department.
Pickup, sorting and delivery of department mail.
Other duties as assigned.
Regular Attendance.