Purchasing/Procurement Manager- Commercial HVAC
TheConnections•New York, NY
•$80,000 - $100,000
About The Position
We are seeking a Purchasing / Procurement Manager to own the procurement of equipment, materials, and supplies across all active projects. This role manages vendor relationships, negotiates pricing, issues and tracks purchase orders, and ensures equipment and materials arrive on time to keep projects on schedule. The ideal candidate is detail-oriented, a strong negotiator, and understands HVAC equipment and lead times.
Requirements
- 4+ years of purchasing/procurement experience, preferably in HVAC, mechanical, or construction
- Strong knowledge of HVAC equipment, materials, and typical lead times
- Proven negotiation and vendor management skills
- Experience managing purchase orders and procurement workflows
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office / Google Workspace (strong Excel/Sheets)
- Ability to read submittals and basic mechanical drawings
Nice To Haves
- Experience with procurement/ERP or construction software (Procore, QuickBooks, or similar)
- Existing relationships with HVAC distributors and manufacturers in the NYC/NJ market
- Construction or supply chain background
- Bilingual (English/Spanish or English/Russian)
Responsibilities
- Procure major HVAC equipment (RTUs, VRF, WSHP, DOAS, AHUs, pumps, boilers) per approved submittals
- Work with Project Managers on the submittal-to-order process to ensure correct equipment is ordered
- Track equipment lead times and proactively manage long-lead items to protect project schedules
- Manage material buyout for ductwork, piping, controls, and accessories
- Issue, track, and manage purchase orders (POs)
- Consolidate orders for cost efficiency and coordinate deliveries to jobsites
- Develop and maintain relationships with suppliers, manufacturers, and distributors
- Negotiate pricing, payment terms, and delivery schedules
- Evaluate and onboard new vendors; maintain approved vendor lists
- Resolve order discrepancies, backorders, and delivery issues
- Coordinate closely with Project Managers, field foremen, and the Service Manager on material needs
- Track deliveries and maintain accurate procurement logs
- Coordinate with the office on vendor invoices, POs, and AP reconciliation
- Monitor pricing trends and identify cost-saving opportunities
Benefits
- Salary $80,000 - $100,000 based on experience
- 401(k) retirement plan
- 2 weeks PTO
- 5 paid sick days per year (NY Paid Sick Leave compliance)
- Workers' compensation coverage
- New York Paid Family Leave benefits
- Company-observed holidays
- Company-provided phone and laptop
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
