Purchasing & Procurement Program Manager

National Life Insurance•Addison, TX

1d•$86,625 - $127,050•Onsite

About The Position

The Purchasing & Procurement Program Manager executes day-to-day purchasing activities across the company, including purchases of office supplies, equipment, and items for marketing sales events. The role personally manages purchasing requests, obtains and evaluates quotes, negotiates commercial terms, prepares purchase orders, coordinates supplier onboarding, and resolves purchasing issues. It focuses on accurate, efficient purchasing while ensuring appropriate approvals and documentation, and balances hands-on purchasing work with process improvement and reporting. The manager works closely with business owners, Accounts Payable, Finance, Legal, Information Technology, Information Security, and Risk Management. The position also supports implementation and ongoing use of Workday procurement processes, including workflow testing, employee training, and troubleshooting. The current schedule is onsite four days per week, Monday through Thursday, with schedule and core days subject to change with advance notification and manager discretion.

Requirements

At least 10 years of progressively responsible purchasing and procurement experience, including substantial hands-on sourcing, negotiations (including the RFP process), vendor management, and daily purchasing operations.
Ability to develop and manage budgets, forecast spending, monitor commitments, analyze variances, and implement cost-control measures.
Ability to build productive vendor relationships, negotiate effectively, resolve disputes, and maintain accountability for vendor performance.
Strong working knowledge of purchasing workflows, purchase orders, vendor onboarding, approval requirements, internal controls, and Accounts Payable coordination.
Experience managing competing priorities and personally completing detailed purchasing work while providing leadership and guidance to others.
Strong analytical, organizational, communication, and relationship-building skills.
Bachelor’s degree in business, finance, supply chain management, or a related field, or an equivalent combination of education and relevant experience.
Use approved AI tools appropriately, remain open to AI-enabled ways of working, review and validate AI-generated content, maintain accountability for work products, and use AI responsibly in accordance with company policies.

Responsibilities

Execute and personally manage day-to-day purchasing requests from submission through vendor selection, approval, purchase-order issuance, and order completion.
Develop, manage, and monitor assigned procurement and purchasing budgets; track expenditures and commitments, analyze variances, and recommend corrective actions.
Build and maintain vendor relationships, set expectations, address concerns, and hold vendors accountable for pricing, quality, delivery, and service commitments.
Partner with business owners to clarify purchasing needs, specifications, timing, budget availability, and approvals before commitments are made.
Obtain and evaluate vendor quotes and proposals, compare cost, quality, capabilities, service, and requirements, and conduct competitive sourcing appropriate to purchase value and complexity.
Negotiate pricing and commercial terms within delegated authority, including payment terms, delivery schedules, service expectations, and renewal provisions; coordinate legal and specialized reviews.
Prepare, issue, and maintain requisitions and purchase orders with accurate pricing, quantities, legal-entity information, accounting details, approvals, and supporting documentation.
Track open orders and resolve delivery delays, pricing discrepancies, incomplete orders, returns, and credits; obtain confirmation of goods received or services completed.
Work with Accounts Payable to resolve invoice exceptions and identify recurring issues that cause avoidable payment delays.
Coordinate contract reviews and manage renewals, including expiration dates, cancellation notice periods, pricing changes, and purchasing commitments.
Identify cost-saving opportunities, such as consolidating purchases, improving commercial terms, and eliminating unnecessary spending; partner with Finance to validate and report realized savings.
Maintain purchasing policies, controls, and records, including appropriate approvals, documented exceptions, and separation among purchasing, vendor banking verification, and payment release.
Support Workday procurement implementation and ongoing operations through workflow design, testing, troubleshooting, employee training, and process improvements.
Prepare procurement reporting on budget performance, spending trends, outstanding orders, vendor performance, upcoming renewals, savings, and policy exceptions.
Perform other duties as assigned.