Purchasing: Operations Specialist

University of New Mexico•Albuquerque, NM

6d•$3,841 - $5,148•Hybrid

About The Position

The University of New Mexico, Office of the University Controller, also known as Financial Services, is responsible for all central accounting functions for the University. It ensures compliance with all financial policies, rules, and regulations, and oversees the maintenance of the official financial records. Within Financial Services is the Purchasing Department, which has an exciting opportunity for an Operations Specialist. The Strategic Purchasing Team seeks a dedicated and reliable individual to support the UNM procurement team by establishing a professional and positive attitude, the ability to multitask, meet deadlines, and work efficiently in a fast-paced environment. This role provides comprehensive support to the Purchasing Department by serving as a primary point of contact for customer service and operational assistance across campus. The position supports a variety of procurement and travel department related activities, including monitoring and responding to email inboxes, maintaining strategic partner agreements, and acting as a liaison between campus departments, suppliers, and Financial Systems Management. This role also contributes to departmental communications and outreach by researching and analyzing data to drive strategic decision-making, hosts and distributes necessary training programs, and supports procurement system administration and integration.

Requirements

High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Strong interpersonal and communication skills both verbally and in writing
Experience working effectively with a wide range of constituencies in a diverse community.
Strong organizational skills with attention to detail
Experience planning, developing, and coordinating multiple projects and events.
Experience providing day-to-day support to campus departments and suppliers
Experience with procurement and/or travel platforms (e.g., LoboMart and Concur)
Skilled in database management, word processing, spreadsheet, and/or presentation software.
Proficiency in databases, spreadsheets, and reporting tools
Experience managing, analyzing and producing meaningful data reports and presentations

Responsibilities

Provide high-level customer service and daily support to campus departments and suppliers
Researches, collects, and analyzes data; prepares scheduled and ad hoc reports; maintains records and analyzes statistical information for the office.
Designs and develops training templates for programs and workshops; assists individuals in designing and formatting materials.
Plans, coordinates, and promotes special procurement events, supplier engagement activities, programs, and/or activities.
Designs, develops, and coordinates production of brochures, flyers, catalogs, social media content and web-based marketing, publicity, and promotional materials.
Provides procurement systems administration and integration support
Supports strategic supplier initiatives; maintain agreements and related documentation
Assists with establishing objectives, timelines, and goal planning for strategic purchasing and travel related projects