About The Position
Reporting to the Director, Strategic Sourcing and Logistics, the Purchasing Manager, Materials Management provides leadership to the Medical/Surgical Buyer team in the procurement of medical and surgical inventory, managing product shortages and backorders, and coordinating clinical RFP opportunities in collaboration with our Group Purchasing Organizations. Manage Medical/Surgical Buyer team; provide guidance on processes and activities regarding procurement of medical and surgical items. Collaborate with Group Purchasing Organizations (i.e. Mohawk Medbuy, HealthPro, etc.) to lead CHEO clinical evaluation teams, in the selection of medical/surgical consumables. Manage medical/surgical product shortages and backorders, collaborate with clinical teams to identify substitute products and coordinate with suppliers to arrange for appropriate inventory. Monitor the Safety Reporting System (SRS) incidents for trends related to problematic (defective or recalled) medical/surgical products. Liaise with CHEO stakeholders and vendor community to mitigate risk to patient/staff safety. Support the introduction of new products to CHEO by triaging requests, arranging contracts/quotes and preparing submissions to the Product Evaluation and Standardization Committee for review and approval. Coordinate with Contract Administrator, Inventory Control Supervisor, and others to ensure all changes to inventory items are clearly identified, planned, coordinated, and documented accordingly. Prepare Letter of Commitment (LOC) documents for execution by Director, Strategic Sourcing and Logistics. Negotiate contracts for all types of goods and services. Manage contract amendment process in accordance with Policy and the Ontario Broader Public Sector (BPS) Procurement Directive. Manage non-competitive procurement processes in accordance with Policy and the BPS Procurement Directive. Prepare final contract documents and coordinate issuance of contracts and addenda. Promote competition amongst suppliers for material, equipment, and services. Manage vendor debriefing process, as required. Provide bid analyses and recommendations as required. Conduct negotiations to obtain fair and reasonable pricing, monitor supplier performance, to acquire best value for acquisitions made for equipment, material and services requirements. Assist with administering transactions for major supply agreements that include monitoring compliance of terms and conditions. Review material specifications with customer groups through meetings and ongoing communication with suppliers to acquire the best value (cost, quality, delivery, warranty) for material and services. Provide reports on cost savings and other KPIs as determined by the Director, Strategic Sourcing & Logistics Enter data into the purchasing system and maintain accurate records.
Requirements
- Minimum of a Bachelor’s degree or a 2-year College diploma in Supply Chain Management, Procurement or a business-related field (Essential)
- Possess current Supply Chain Management Professional (SCMP) certificate and/or membership with the Ontario Public Buyers Association (OPBA) (Essential)
- Eight (8) years of experience in procurement, including three (3) years of experience in supervising/managing team. (Essential)
- Experience in sourcing and procuring medical / surgical supplies (Essential)
- Computer literacy skills (Microsoft Office 365, Teams meeting, etc.) (Essential)
- Strong problem-solving and critical-thinking abilities, leveraging data for informed decisions. (Essential)
- Strong people leadership skills to support an excellent team culture (Essential)
- Exceptional interpersonal and relationship management skills, fostering collaboration with internal and external stakeholders (Essential)
- Excellent written and verbal communication and presentation skills, emphasizing clear reasoning and issue resolution. (Essential)
- Results oriented, demonstrating urgency, initiative, and exceptional organizational skills with attention to detail. (Essential)
- Strong negotiation, influencing, and conflict resolution skills. (Essential)
- Ability to present complex data in a clear and understandable manner to stakeholders at various levels of the organization. (Essential)
- Ability to work both independently and collaboratively, consistently delivering positive results. (Essential)
- Police Records Check (Essential)
Nice To Haves
- Master’s degree in a related field (Preferred)
- Experience in transportation, expediting, warehousing and inventory management (Preferred)
- Solid knowledge of the Ontario Broader Public Sector (BPS) Procurement Directive. (Preferred)
- Solid knowledge of purchasing principles and practices. (Preferred)
- Advanced understanding of administering the procurement process for complex supply and services contracts (e.g., contract law, reviewing/editing specifications, drafting Rfx documents, client/bidder liaison, detailed analysis of tenders bid for compliance, and final document preparation). (Preferred)
- Advanced understanding of administering terms and conditions of purchase orders and formal contracts (Preferred)
- Ability to organize, control and coordinate a variety of activities in a highly stressful environment with commitment to providing high levels of customer service, satisfaction and improvement to the functional area itself (Preferred)
- Experience in using an ERP system (i.e. Workday) (Preferred)
- Bilingual (French/English) (Preferred)
Responsibilities
- Manage Medical/Surgical Buyer team; provide guidance on processes and activities regarding procurement of medical and surgical items.
- Collaborate with Group Purchasing Organizations (i.e. Mohawk Medbuy, HealthPro, etc.) to lead CHEO clinical evaluation teams, in the selection of medical/surgical consumables.
- Manage medical/surgical product shortages and backorders, collaborate with clinical teams to identify substitute products and coordinate with suppliers to arrange for appropriate inventory.
- Monitor the Safety Reporting System (SRS) incidents for trends related to problematic (defective or recalled) medical/surgical products.
- Liaise with CHEO stakeholders and vendor community to mitigate risk to patient/staff safety.
- Support the introduction of new products to CHEO by triaging requests, arranging contracts/quotes and preparing submissions to the Product Evaluation and Standardization Committee for review and approval.
- Coordinate with Contract Administrator, Inventory Control Supervisor, and others to ensure all changes to inventory items are clearly identified, planned, coordinated, and documented accordingly.
- Prepare Letter of Commitment (LOC) documents for execution by Director, Strategic Sourcing and Logistics.
- Negotiate contracts for all types of goods and services.
- Manage contract amendment process in accordance with Policy and the Ontario Broader Public Sector (BPS) Procurement Directive.
- Manage non-competitive procurement processes in accordance with Policy and the BPS Procurement Directive.
- Prepare final contract documents and coordinate issuance of contracts and addenda.
- Promote competition amongst suppliers for material, equipment, and services.
- Manage vendor debriefing process, as required.
- Provide bid analyses and recommendations as required.
- Conduct negotiations to obtain fair and reasonable pricing, monitor supplier performance, to acquire best value for acquisitions made for equipment, material and services requirements.
- Assist with administering transactions for major supply agreements that include monitoring compliance of terms and conditions.
- Review material specifications with customer groups through meetings and ongoing communication with suppliers to acquire the best value (cost, quality, delivery, warranty) for material and services.
- Provide reports on cost savings and other KPIs as determined by the Director, Strategic Sourcing & Logistics
- Enter data into the purchasing system and maintain accurate records.
Benefits
- competitive salary and comprehensive benefits package
- unique culture that fosters dedication, communication, respect and teamwork
- place where your opinions will be respected, contributions valued and your initiatives rewarded
- family-friendly environment that supports you and your own family, as well as the children, youth and families we serve
- chance to grow — personally and professionally — through our comprehensive orientation program and on-the-job learning
- support for continued education and learning
- potential for a relocation reimbursement benefit
- truly unique work environment
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Number of Employees
501-1,000 employees
