Purchasing/ Inventory Clerk

Prairie Farms Dairy•Quincy, IL

10d

About The Position

The Purchasing/Inventory Clerk manages daily ordering, tracks stock levels, and reconciles incoming and outgoing materials to support smooth and efficient business and warehouse operations. The position is in the Office department in Quincy, Illinois, is non-union and hourly, and reports to the Plant Manager. The listed pay range is $22.00–$24.00 per hour. The schedule is 8:00 AM–4:30 PM, subject to management’s discretion; overtime, holidays, and weekends may be required. The role includes maintaining accurate inventory records, monitoring stock and ordering supplies and materials, coordinating with vendors, and supporting inventory and purchasing activities. It also involves entering transactions into the AS400 system, preparing monthly reports, and documenting records for audits. Prairie Farms describes itself as a farmer-owned cooperative, owned and operated by more than 500 farm families, and says it has represented American agriculture since 1938. Its stated mission includes producing high-quality dairy products, conducting business with professional integrity, supporting communities sustainably, and serving its farm families, employees, and communities.

Requirements

Be at least 18 years of age.
Have a high school diploma or equivalent.
Be proficient in Microsoft Office Suite.
Have basic math and reading skills.
Be proficient and accurate in data entry and comfortable working with numbers.
Have good phone and computer etiquette.
Be able to work without direct supervision.
Have excellent verbal communication, leadership, interpersonal, and conflict-resolution skills.
Be coachable and willing to learn.
Be able to multitask.
Have analytical skills for data interpretation.
Use strategic thinking to develop category plans.
Have negotiation and relationship-management skills for working with suppliers.
Communicate effectively with various stakeholders.

Nice To Haves

At least 1 year of experience in purchasing or inventory management.
An associate or bachelor’s degree in business administration or a related field.
Experience with inventory management software.
Experience in a manufacturing or warehouse environment.

Responsibilities

Conduct end-of-month counts of ingredients and packaging.
Enter daily intercompany transfers and inbound receipts of ingredients and packaging into the AS400 system.
Check work, identify inconsistencies or anomalies, and communicate with appropriate personnel to resolve them.
Close out monthly reports in support of financials.
Document retention and retrieval for audits.
Maintain accurate inventory records and monitor stock levels.
Place orders for supplies and materials as needed.
Coordinate with vendors to ensure timely delivery of orders.
Perform regular inventory audits to identify discrepancies and ensure accuracy.
Assist with other purchasing- and inventory-related tasks as needed.