Purchasing Data Specialist

Ideal Aerosmith•Grand Forks, ND

About The Position

The Purchasing Data Specialist provides administrative and transactional support to the Supply Chain team, helping ensure purchasing and material information is entered accurately and work moves efficiently through the organization. The role primarily supports data entry and ERP activities, including entering supplier quotes, maintaining purchasing information, and assisting with inventory control activities such as pulling materials for jobs. This role may suit someone who is highly organized, comfortable working with detailed information, and able to take direction while piecing together information from multiple sources. Experience in data entry, accounting, purchasing, inventory, or a similar administrative environment may be relevant.

Requirements

High school diploma or equivalent required.
Ability to travel domestically and internationally and obtain a passport.
Must be a U.S. citizen, lawful permanent resident, or protected individual as defined by 8 U.S.C. §1324b(a)(3), due to federal contract requirements.
Strong attention to detail, accuracy, and organizational skills.
Proficiency in Microsoft Office, with strong data entry and computer skills.
Ability to follow instructions, gather information, and manage multiple priorities.
Strong communication and problem-solving skills.

Nice To Haves

Associate degree or coursework in Accounting, Business, Supply Chain, or a related field.
Previous experience in data entry, administrative support, accounting, purchasing, inventory control, or a related role.
Experience working with an ERP, accounting, inventory, or other business system.
Experience in a manufacturing environment.
Basic accounting or bookkeeping knowledge.

Responsibilities

Enter supplier quotes, pricing, and other purchasing information accurately into the ERP system.
Assist Buyers with data entry, documentation, and other transactional purchasing activities.
Review purchasing and material information for completeness and accuracy and identify missing or inconsistent information for follow-up.
Support Inventory Control by pulling and preparing materials for production jobs based on job requirements and system information.
Assist with processing a high volume of open jobs and material transactions.
Perform inventory and ERP transactions to maintain accurate material and purchasing records.
Organize and maintain purchasing documentation, quotes, records, and related information.
Assist with gathering and compiling information needed by Buyers, Inventory Control, Accounting, Manufacturing, and other internal teams.
Research information within the ERP system and supporting documentation to help resolve routine discrepancies or missing information.
Follow established purchasing, inventory, and documentation procedures.
Support department projects, backlog reduction, data cleanup, and other administrative needs as assigned.
Participate in process improvement efforts to improve data accuracy and workflow efficiency.
Perform other duties as assigned.