Purchasing Coordinator

Aston Carter•Memphis, TN

1d•$29 - $31•Onsite

About The Position

We are seeking a highly organized and proactive Purchasing Coordinator to manage customer orders, coordinate purchasing activities, and ensure the availability of raw materials and operational supplies. This role serves as a key liaison between customers, production, suppliers, logistics, and accounting to support efficient and accurate operations.

Requirements

Proficiency in Microsoft Excel, including v-lookups, pivot tables, and formulas.
Experience in forecasting.
Background in manufacturing.
Strong skills in purchasing, purchase order management, and inventory control.
Ability to coordinate effectively across various departments including logistics and accounting.
Excellent customer service and vendor management skills.
Experience with Microsoft Office suite.
Strong organizational and problem-solving skills.

Responsibilities

Serve as the primary point of contact for all customer communications, ensuring timely and professional responses.
Receive customer orders, accurately enter them into the blending system, and verify all order details.
Coordinate with the scheduling supervisor to confirm production and delivery dates.
Send order confirmations to customers and provide updates as needed.
Organize and lead weekly meetings with the production scheduling supervisor to reconcile all outstanding customer orders with production orders in the system, ensuring alignment and accuracy.
Analyze customer forecasts to determine raw material requirements and maintain adequate inventory levels.
Prepare and submit requests to Italy for raw material pricing.
Review and compile pricing information received from Italy, prepare price lists accordingly, generate purchase orders, and place orders with approved suppliers.
Provide the logistics department with a complete overview of all open purchase orders, including EXW and DAP shipments.
Plan and manage quarterly purchases for materials sourced overseas, considering long lead times and supply chain constraints.
Perform daily physical checks of non-inventory items to ensure sufficient stock and prevent operational disruptions.
Monitor critical consumables and coordinate timely replenishment as needed.
Manage all supplier communications, maintaining strong relationships and ensuring timely follow-up on pricing, orders, and deliveries.
Proactively address and resolve any supplier-related issues.
Collaborate with the accounting department to review and resolve discrepancies between purchase orders and supplier invoices.
Manage all import documentation for containers arriving from overseas and provide customs brokers with all necessary documentation to ensure smooth and timely clearance through U.S. customs.