Purchasing Coordinator

Tri Pointe Homes Holdings, Inc.•Salt Lake City, UT

About The Position

Tri Pointe Homes Utah is looking for an experienced individual to join our talented group as a Purchasing Coordinator. This position provides support to the Purchasing department and other brands/division team members, facilitating effective purchasing bid and awards processes and improving department efficiencies, reporting and analytics.

Requirements

High School or equivalent required.
Strong PC skills required, with a high level of proficiency in Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint, and MS Outlook), Adobe Pro, and internet-based programs such as Internet Explorer and Google Chrome.

Nice To Haves

BA/BS Degree is preferred.
A minimum of 1 year of homebuilding purchasing or accounting experience is preferred.
General understanding of basic residential construction materials and techniques, willingness to learn more advanced practices.
Prior experience with Corrigo, Enterprise-One/JD Edwards, ShareFile, DocuSign, Envision, and Hyphen Solutions preferred.

Responsibilities

Provide administrative support for purchasing department including the processing of bid packages, options, correspondence, data entry, preparation and/or maintenance of miscellaneous reports, bids, and trade partner/vendor files.
Ensure and maintain the accuracy of Master Scopes of Work for all trade partners and vendors. Create Bid Spec/Scope documents utilizing project-specific Standard Features for each trade. Prepare and distribute bid packages for new communities and/or plan changes.
Manage and update master bid list to include current and new trade partners.
Review and analyze monthly cost changes to provide and maintain accurate pricing and budget information including option cost tracking.
Review, process, and analyze variance purchase orders, change orders, and notices to proceed from Construction and Purchasing team members. Researches invoices and purchase order issues. Make budget adjustments as directed.
Help produce/manage quarterly Purchasing Department reports creation, distribution, and analysis for assigned communities.
Perform contract tracking and administration. Track all Model Discounts by trade.
Manage new vendor applications, insurance verification, files, etc.
Create change orders with effective time frames for vendor transitions or pricing changes to appropriate team members.
Arrange training/ informational meetings with new or existing trade partners and vendors to ensure proper expectations are established across all departments.
Create, compile, and maintain an organized and accurate unit pricing database.
Seek out, compile, and analyze potential cost savings by trade partner and vendor.
Assist Purchasing Agents/Managers and Management team with bidding and takeoffs when needed.
Analyze and adjust the budget to actual costs on every house at closing. Enter price changes in Enterprise One/JD Edwards system.
Field all Construction questions related to the Purchasing Department and assist with issue resolution between field team members, trade partners, and vendors.
Effectively communicate with trade partners and vendors via phone and email.
Follow company expectations, including internal control and ethics policies, regarding trade partner and vendor selection/relations and national accounts.
Communicate and collaborate with other departments to address/facilitate issues as they arise.
Other duties as assigned.