Purchasing Coordinator - Purchasing

Hard Rock Hotel & Casino Ottawa•Atlantic City, NJ

21h•Onsite

About The Position

Under the supervision of the Senior Buyer, the Purchasing Coordinator is responsible for administrative duties within the Purchasing office. This role provides administrative support to the Purchasing staff for the buying of goods and services, handling system-related tasks such as purchase order entry and updates, bid entry, and order expediting. The incumbent also assists the Senior Food & Beverage Buyer with administrative tasks, maintains data in the purchasing system, and communicates with vendors regarding back orders and price discrepancies. Collaboration with the Receiving Department on purchase order and receiving matters, and with Accounts Payable to resolve vendor invoice variances, is also a key part of the role. The coordinator monitors purchase orders through the delivery process, maintains purchasing files and records, and handles the Vendor Registration process in the absence of the Vendor Licensing Coordinator. The company emphasizes that its team members are key to its success and offers a comprehensive benefits package focused on health, well-being, and work-life balance.

Requirements

Minimum of two (2) years office experience.
Must be proficient in MS Office; specifically Excel and Outlook.
Ability to multitask in a busy office setting.
Able to communicate effectively, verbally and in writing, with vendors and team members.
Strong organizational skills with attention to detail.
Must hold or have the ability to obtain a CER issued by the NJ CCC.

Nice To Haves

Associates Degree in business or related field preferred.

Responsibilities

Perform administrative duties in the Purchasing office.
Provide administrative support to the Purchasing staff for the buying of goods and services.
Handle system related tasks such as purchase order entry and updates, bid entry, and order expediting.
Assist Senior Food & Beverage Buyer with administrative tasks.
Enter, update, and maintain data in the purchasing system.
Communicate with vendors regarding back orders and price discrepancies.
Work with Receiving Department on purchase order and receiving matters.
Interact with Accounts Payable to problem solve vendor invoice variances.
Monitor purchase orders through the delivery process.
Provide administrative support to purchasing staff including order placement and expediting.
Maintain purchasing files and records.
Handle Vendor Registration process in the absence of the Vendor Licensing Coordinator.
Perform all other related and compatible duties as assigned.