Purchasing Coordinator

Sletten Companies•Phoenix, AZ

2d•Onsite

About The Position

The Purchasing Coordinator is responsible for managing all purchasing activities, maintaining accurate pricing and vendor data, processing POs, coordinating incoming materials, supporting hardware inventory controls, and ensuring the shop receives materials and consumables on time and with full compliance.

Requirements

Zero unlinked piece marks in Production Control within 24 hours of Shop Release.
100% of POs in Tekla before received.
100% of POs in Vista before invoiced.
95% of Steel, Buyouts, and Hardware received before Date Required.
98% of purchases charged to the correct Job#/Phase Code/Cost Type in Vista.
98% of JCAs are sent properly within 24 hours of Reserve.
Pricing index remains current within 30 days of any price change.

Responsibilities

Manage shop releases including requisitions, steel, buyouts, hardware, and subcontracts.
Link all piece marks in Tekla.
Notify Production Coordinators/CNC Programmers about material reservations and procurement status.
File all Quotes and POs in the correct Sharefile job folders.
Enter all POs in Vista and Tekla.
Finalize Tekla POs upon receipt, confirming pricing and MTR linkage.
Adjust Vista POs to match Invoices per Accounts Payable.
Ensure all Vista POs have the proper Job#/Phase Code/CT.
Enter all Credit Card and 3rd party purchased POs in Tekla for receiving and tracking.
Send JCAs to the Project Admin when reserving Stock inventory.
Monitor vendor promise dates and proactively resolve discrepancies.
Receive and tag all hardware and small buyout items in Tekla and stage appropriately.
Maintain an organized hardware rack with all Work Package/PO#s properly labeled.
Maintain accurate inventory for stocked/extra hardware stored in the Hardware Conex.
Purchase Repair & Maintenance items, Small Tools, Supplies, and Consumables.
Maintain Steel index in Sharefile for Estimating and Change Orders.
Perform annual vendor evaluations and document performance, pricing, reliability, and service quality.