Purchasing & Contracts Manager - 62000484

State of Florida•Tallahassee, FL

4d•$73,000•Onsite

About The Position

The Florida State Guard (FSG) serves Florida as a cornerstone of statewide crisis and emergency response. The mission of the Florida State Guard is to protect and preserve the life and property of the people of Florida from all threats to public safety through rapid deployment of ground, maritime, and air capabilities in partnership with state and local agencies. The Florida State Guard is a Division of the Florida Department of Military Affairs. The Purchasing & Contracts Manager position reports directly to the Director Of Finance. This position must have working knowledge of Chapter 287 and 110, Florida Statute, and Rules 60A and 60GG, Florida Administrative Code. The day-to-day responsibilities for this position include providing in-depth research and analytical support for a variety of procurement projects and drafting contract documents. This position’s responsibilities also include developing and executing procurement strategies that are designed to maximize customer satisfaction and minimize costs for government contracts.

Requirements

High school diploma or GED; associate or bachelor’s degree in business, public administration, or a related field preferred.
Two (2) years of purchasing or procurement experience in a governmental or commercial setting.
Familiarity with Florida purchasing statutes and rules (especially Ch. 60A-1, F.A.C.).
Knowledge of Budgeting systems and software to include but not limited to FLAIR, MFMP, AOD, etc.
Ability to understand, formulate, and apply rules, regulations, policies, and procedures
Knowledge of principles and processes for providing customer and personal services.
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Proficiency with Microsoft Office Suite and procurement systems.
Strong organizational and communication skills.
Excellent organizational skills and attention to detail
Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork
Ability to be resourceful, act independently, and take action in situations that lack clear direction
Ability to assess budgetary needs

Nice To Haves

Florida Certified Contract Manager (FCCM), or similar certification.
Experience working in a Florida state agency or local government.
Knowledge of contract law, public sector procurement ethics, and vendor negotiation practices.
Experience managing government procurement and contracting processes, including competitive solicitations, purchase orders, State Term Contracts, vendor negotiations, renewals, extensions, amendments, or contract compliance.
Experience applying Florida Statutes, Florida Administrative Code, DMS requirements, and state policies and procedures governing the procurement and administration of commodities and contractual services, including Chapter 287, Florida Statutes.
Experience developing, reviewing, and administering contracts, including scopes of work, deliverables, performance requirements, payment terms, financial consequences, insurance requirements, and other contractual provisions.
Experience monitoring contractor performance, reviewing deliverables, invoice processing, managing contract funding and expenditures, and ensuring compliance with contractual, fiscal, and statutory requirements.
Experience with MFMP, FLAIR, Adobe, Excel, and state accounting, budgeting, or financial management functions.

Responsibilities

Prepares and processes purchase requisitions, purchase orders (POs), and contracts.
Solicits price quotes, bids, and proposals in accordance with Florida Statutes (e.g., Chapter 287, F.S.).
Reviews and evaluates vendor bids and quotes for accuracy, cost, and compliance.
Conducts market research to identify potential suppliers and evaluate pricing trends.
Monitors vendor performance and maintains vendor records.
Coordinates with the assigned unit to identify procurement needs and timelines.
Ensures proper documentation and recordkeeping for auditing purposes.
Assists with drafting procurement specifications, scopes of work, and bid documents.
Utilizes the Ariba On Demand (AOD) system and other procurement platforms.
Ensures purchasing activity aligns with agency budgets and financial procedures.