Contracts Manager

Broward County • Fort Lauderdale, FL

5d • Onsite

About The Position

The Broward County Board of County Commissioners is seeking qualified candidates for the position of Contracts Manager (Purchasing Manager classification) to help develop and supervise the newly established Vendor Management Office (VMO) section within the Purchasing Division. This new role is charged with leading a newly established VMO to establish a program for the organized and systematic management of the County's overall, enterprise-wide, procurement contracts. Supervising the activities of the VMO, goals include optimizing our contracts, contracting strategies, and strategic supplier relationships to better manage the County's business and commercial vendor relationships to meet the County's goals. We look to incorporate the best industry practices in developing and managing contracts and also envision the redevelopment of the County supply base, improving supplier relations, developing a County-specific vendor certification program to improve vendors' understanding of County business processes, improve vendors' competitiveness, manage contract disputes, and improve innovation provided by suppliers and contracts to enable better value, cost management and reduce process cycle times and business risks. Development of technology tools and applications to manage contracts may be needed. The position also plays a key role supporting procurement staff and internal customers by developing and implementing strategic plans, developing data for better analysis to improve contract management, and identify and improve performance of the Purchasing Division across the County and/or within its individual departments and divisions. The ideal candidate must have both professional knowledge and practitioners' experience managing the corporate body of contracts, with appropriate leadership competencies, skills, and temperament to provide an ability navigate the cultural dynamics of a diverse stakeholder universe, to include the various branches government leadership (i.e., executive, legislative and judicial). Additionally, the ideal candidate will be responsible for receiving and responding to vendor inquiries, meeting with vendors, facilitating and resolving disputes, and disseminate information on County business opportunities; via web sites, conferences, and other appropriate means with the goal of increasing interest and enhancing competition. The position will undertake marketplace research to support development of procurement strategic plans, provide feedback to vendors, and assist in arranging training on topics on Contract Management, Contract Administration, Contract Negotiation, Supplier Relationship Management, Strategic Sourcing, etc. Additional duties may be assigned as needed. Administrative and supervisory work coordinating the procurement operations of the County's central purchasing system. Works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.

Requirements

• Bachelor's degree from an accredited college or university with major coursework in law, public or business administration, supply chain management, marketing, communications, logistics or related fields.
• Requires six (6) years in a Contract Management role within a public or private purchasing operation, including four (4) years of supervisory and related project management experience.
• This is an in-person position, not remote.

Nice To Haves

• Master's degree of higher from an accredited college or university with major coursework in law, public or business administration, supply chain management, marketing, communications, logistics or related fields.
• Certified Supplier Relationship Management
• Certified Contract Management from the World Commerce and Contracting Association (WorldCC)
• Certified Institute of Supply Management (ISM)
• Certified National Contract Management Association (NCMA)
• Certified Professional Public Officer (CPPO)
• Certified Professional Public Buyer (CPPB)
• Certified Procurement Professional (CPP)
• Project Management Professional (PMP)
• 1+ years or more of advanced experience using PeopleSoft modules: Strategic Sourcing, Purchasing, E-Procurement, Procurement Contract, E-Supplier and/or Supplier Contract
• One (1) year + or more experience in electronic bidding system(s)

Responsibilities

• Supervises staff to ensure that assigned responsibilities are completed accurately and on a timely basis; reviews agenda reports being submitted to the Board of County Commissioners for quality control.
• Researches and makes recommendations regarding legitimacy of sole source/sole brand requests; researches and/or coordinates responses in respect to whistleblower complaints and possible suspension and/or debarment of vendors.
• Conducts procurement related training to both purchasing and non-purchasing County staff; reviews drafts and completed work product at various stages; assigns work (Requisitions) to Purchasing Agents.
• Performs employee evaluations and assigns goals for upcoming year; approves contracts and purchase orders depending on delegated approval authority.
• Actively participates in meetings at various levels regarding potential, planned and in progress projects.
• Drafts division policies and procedures; provides procurement related direction/recommendations to both purchasing and non-purchasing County staff; benchmarks various division policies and outputs to determine best practices and makes recommendations to top management.
• Performs related work as assigned.
• Receiving and responding to vendor inquiries, meeting with vendors, facilitating and resolving disputes, and disseminate information on County business opportunities; via web sites, conferences, and other appropriate means with the goal of increasing interest and enhancing competition.
• Undertake marketplace research to support development of procurement strategic plans, provide feedback to vendors, and assist in arranging training on topics on Contract Management, Contract Administration, Contract Negotiation, Supplier Relationship Management, Strategic Sourcing, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager