Purchasing & Contracts Clerk

HELEN FARABEE CENTER•Wichita Falls, TX

9d•$12 - $0•Onsite

About The Position

The Purchasing/Contracts Clerk (“Purchasing Clerk’) performs simple to moderately complex clerical work in areas of Purchasing and Contracts. Work involves receiving and auditing information related to purchasing, before and after the purchase, reviewing for accuracy, and compiling to submit for proper authorizations and payment. Purchasing Clerk maintains multiple records, including but not limited to, Purchase Order number log, employee Procurement Cards, cell phones, and rental cars. Purchasing Clerk works to assure purchases meet all procurement requirements and authorizations outlined in Center Policies. Purchasing Clerk works closely with Accounts Payable Department. Provides New Employee Orientation (NEO) training as needed in the absence of the Property Manager. Provides purchase order training to others as needed/requested. Accurately maintains and updates moderate to complex tracking spreadsheets updating spending, usage, etc. With current information. Employee demonstrates respect for Center property and equipment, promotes harmony and willingly assumes additional duties as assigned. HFC incorporates principles of trauma-informed care throughout the agency, emphasizing cultural sensitivity and a safe and respectful environment for all individuals served and staff. All job descriptions include the responsibility to learn about and implement trauma-informed practices within the scope of work for the position. Reassignment is a condition of employment that may occur at the employer’s discretion. Your work location and hours could change based on program needs.

Requirements

High school graduation or GED
One year experience in performance of related duties
Business accounting experience preferred
Current driver’s license
Must be insurable under Center insurance
Must pass and maintain all Center-mandated trainings
Intermediate skill in creating/managing well-organized spreadsheets
Ability to work alone with self-motivation to perform all tasks on a timely basis
Excellent spelling and grammar
Ability to write memos, letters, various complex reports, miscellaneous documents
Ability to relate to verbal instructions
Ability to communicate in a courteous and effective fashion with co-workers, consumers and families, agencies and the public
Ability to prepare and maintain records, files, and reports
Skilled in the use of personal and network computers, word processing, database, and office management software (Microsoft Office)
Ability to use copy machine, fax machine, telephone, computer and printer
Ability to analyze a problem and recommend action
Ability to read and proof correspondence, reports, computer printouts, etc.
Knowledge of business terminology, methods, procedures, including Center procedures
Knowledge, and/or ability to learn, State purchasing policy and procedures/regulations

Responsibilities

Works under the supervision of the Purchasing and Contracts manager.
Performs simple to moderately complex clerical work in areas of Purchasing and Contracts.
Receives and audits information related to purchasing, before and after the purchase, reviewing for accuracy, and compiling to submit for proper authorizations and payment.
Maintains multiple records, including but not limited to, Purchase Order number log, employee Procurement Cards, cell phones, and rental cars.
Works to assure purchases meet all procurement requirements and authorizations outlined in Center Policies.
Works closely with Accounts Payable Department.
Provides New Employee Orientation (NEO) training as needed in the absence of the Property Manager.
Provides purchase order training to others as needed/requested.
Accurately maintains and updates moderate to complex tracking spreadsheets updating spending, usage, etc. With current information.
Demonstrates respect for Center property and equipment, promotes harmony and willingly assumes additional duties as assigned.
Learns about and implements trauma-informed practices within the scope of work for the position.
Accepts reassignment as a condition of employment that may occur at the employer’s discretion.
Understands that work location and hours could change based on program needs.