Purchasing Clerk

La Jolla Beach & Tennis Club, Inc. • San Diego, CA

3d • Onsite

About The Position

Under the direction of the Director of Purchasing, the Purchasing Clerk supports all activities of the Purchasing Department. The Purchasing Clerk will have an active role in ordering and delivering products and assisting with inventory counts. The receiving, issuing, and storing of goods in a clean and organized area helps the flow of goods to the outlet, with the ultimate goal of guest satisfaction.

Requirements

• One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively in English to customers, vendors or employees of organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Must operate a company vehicle, a valid California Driver’s License is required.

Nice To Haves

• Consistently provide professional, attentive, and genuinely friendly service
• Promote and follow LJBTC, Inc's Signature Service standards and requirements to ensure a lasting impression of exemplary service resulting in satisfied and loyal members and guests

Responsibilities

• Handle receiving of deliveries and ensure that goods received are in compliance with purchase orders in terms of the items, quality, quantity, price and specifications.
• Operate a company vehicle to deliver goods as required.
• Maintain records of all partial deliveries and backorders.
• Ensure that proper notations are made concerning short shipped items (i.e. credit advice).
• Obtain checks from accounting regarding C.O.D.'s and make accounting staff aware of all unusual circumstances.
• Maintain records of all receipts, issues and transfers.
• Conduct periodic inventory counts of all areas to reconcile and verify with records.
• Ensure storeroom areas are kept clean, well organized, secure to prevent pilferage, and safe to minimize damage and spoilage.
• Based on written requisitions from various departments, issue items requested in accordance with predetermined timetables.
• Ensure that all documentation for goods received, issued and transferred is accurate and complete and is promptly passed on to the accounting department for processing.
• Work with all department heads and managers to provide information (i.e., status of goods requested, etc.) to assist in their departments.
• Strive to improve the quality of the company's product while minimizing costs in all areas.
• Must operate a company vehicle, a valid California Driver’s License is required.

Benefits

• Free daily meal and salad bar
• Medical, Dental, Vision, 401K (based on employment status)
• Paid vacation, sick, and holiday time
• Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining!
• Property retail shop and hotel discounts
• $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree