Purchasing Contracts Administrator (Procurement)

UTHealth Houston•Houston, TX

12d•Onsite

About The Position

The Purchasing Contracts Administrator is responsible for managing and administering complex construction and service contracts, including RFPs, RFQs, and ITBs. Ensures compliance with state and federal procurement requirements, assists with contract development and evaluation processes, monitors contractor performance, processes contract documentation and invoices, communicates project status to stakeholders, and maintains accurate records of all contractual activities. Performs other duties as assigned.

Requirements

Effective communication and organizational skills.
General knowledge of purchasing concepts and principles for complex contracts is required.
Bachelor's Degree in Purchasing, Business, related field required.
May substitute required education with equivalent years of experience beyond the minimum experience requirement.
3 years in a major purchasing environment working with complex, long-term services and construction contracts.
Experience is to include public sector contracting, negotiations, requests for proposals and evaluations, invitations to bid, bonding and insurance, and all contract types required.
Employees must permanently reside and work in the State of Texas.

Nice To Haves

Familiarity in project management preferred.
1 year at UTHSC- Houston or other state institution of higher learning preferred.
Certified Professional Public Buyer (CPPPB) by Universal Public Procurement Certification Council (UPPCC) or
Certified Professional Purchasing Manager (CPPM) by American Purchasing Society (APS) or
Certified Texas Contract Developer (CTCD) by Texas Comptroller of Public Accounts

Responsibilities

Executes and administers complex construction or services contracts to include Request for Proposal (RFP), Request for Qualification (RFQ), Invitation to Bid (ITB), and all related documentation.
Prepares and completes all the actions necessary for a major procurement.
Publishes requested documents required to fulfill daily demands of contract documentation in a timely manner.
May assist in development of scope of work, evaluation methodologies, price proposal structures and all aspects of contract formulation.
Ensures that all contract actions are completed according to state and federal requirements.
Recognizes the appropriate contract types for a given purchasing situation.
Monitors daily activities regarding contractor performance of scope of work.
Communicates progress status on a daily basis to keep contract representatives informed.
Validates and routes invoices appropriately, with proper documentation to justify payments.
Processes and properly handles all incoming documentation concerning contract performance and/or function.
Documents contractual events properly.
Performs other duties as assigned.

Benefits

100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Awesome retirement/pension plan
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care