Purchasing & Contracts Manager

Dent Neurologic Group LLP•Amherst, NY

1d•Hybrid

About The Position

Procures and maintains materials, supplies, and drug inventory to ensure efficient operation of business within assigned budget. Responsible for maintaining accurate drug inventory records and ensuring all order protocols are followed. This role requires monthly reconciliation activities for inventory and billing to ensure accuracy of ~90M in product.

Requirements

Bachelor’s Degree or 2 years’ experience in a materials coordinator or similar role
Contract and vendor management strongly preferred
Strong attention to detail
Proficiency in Outlook, Word, Excel and ability to learn new software
Excellent written, verbal, interpersonal and presentation skills
Must have a flexible work schedule as business needs arise
Must possess a high level of professionalism for interacting with vendors, management, etc.
Ability to maintain strict confidentiality and use discretion when sharing sensitive information

Nice To Haves

Experience working in a healthcare setting

Responsibilities

Manages and monitors inventory through Lynx systems for all DENT departments and locations; reconciles and investigates discrepancies
Ensures user information is current and users are properly trained; assists in developing protocols and SOPs for inventory and systems
Assists with vendor relationships including screening new vendors, maintaining communication with current vendors, and negotiating acceptable pricing & terms with vendors for purchase & delivery of materials
Maintains, reviews, & updates purchasing files and price lists each quarter
Prepares, files, and sends completed purchase orders to suppliers and/or to departments originating requests
Tracks orders to ensure timely delivery and expedites orders when necessary
Works with Accounting team to compare invoices against purchase orders/contract price lists; coordinates with Accounting to ensure reporting is accurate
Verifies proper management approval of all purchasers per policy
Monitors, manages and tracks tickets for purchases for non-contracted items through websites or live vendors
Confers with staff, users and vendors to discuss defective or unacceptable goods or services and helps resolve issues
Manages the office supply and medical surgical order process and approve/deny per policy
Assists with projects related to facility refresh including cost estimates, contractor quotes, and final product delivery/timeline
Runs monthly comparison reports to ensure to ensure proper receipt of drug inventory and accurate billing
Represents the organization with outside vendors, suppliers, and possible contractors
Other administrative tasks and projects within the scope of purchasing and inventory as needed
Contract management (service contracts, drug purchasing agreements, Certificates of Insurance, sales quotes)
Annual contract and Certificate of Insurance audit