Purchasing Clerk

Magnolia Foods, Llc.•Rialto, CA

12d•$19 - $22•Onsite

About The Position

The Purchasing Clerk supports the procurement process by preparing purchase orders, tracking deliveries, maintaining accurate records, and coordinating with vendors and internal departments to ensure materials and services are available when needed. This role requires strong attention to detail, organization, and communication skills. This position is in an office, warehouse, and food manufacturing environment. The employee may be exposed to production noise, temperature changes, warehouse traffic, moving equipment, food manufacturing conditions, and facility-related hazards.

Requirements

Working knowledge of food manufacturing, raw materials and packaging materials.
Proficiency in Microsoft Office, Excel, Word, and Outlook.
Ability to effectively manage multiple priorities and deadlines.
ERP/MRP skills; NetSuite experience preferred.
Strong organizational, communication, follow-up skills, and problem-solving abilities.
Ability to work in a fast-paced manufacturing environment.
Good written and verbal communication skills.
Attention to detail
Effective with vendor communication
Purchase order processing
Inventory coordination
Recordkeeping and data entry
Time management
Problem-solving
Team collaboration

Nice To Haves

associate degree in business, supply chain, or related field preferred.
2 years of procurement, or administrative experience preferred.

Responsibilities

Create and process purchase orders and PORs accurately and in a timely manner.
Monitor inventory levels and assist with replenishment of raw materials, packaging materials, ingredients, and operating supplies.
Communicate with vendors to confirm pricing, availability, lead times, and delivery schedules.
Track open orders and follow up on delayed or missing shipments.
Match purchase orders, packing slips, and receiving documents, and vendor invoices for accuracy.
Maintain purchasing files, vendor records, and pricing information.
Maintain audit documentation related to OSHA, EPA, FDA, HACCP, Organic, non-GMO, Kosher and SQF requirements.
Resolve order discrepancies and escalate issues when necessary.
Support internal departments with purchasing requests and order status updates.
Resolve invoice discrepancies, PO variances, delivery issues, and receiving-related purchasing concerns.
Assist with cost control, reporting, and process improvement initiatives.
Assist with quality and Food Safety compliance activities as assigned.
Monitor past due POs, work closely with WHS staff.
Coordinate with warehouse, production, quality, and receiving departments to ensure timely receipt of materials.
Perform other job-related duties as assigned.