Purchasing Clerk

ARC Document Solutions•Houston, TX

About The Position

ARC Document Solutions is seeking a Purchasing Agent responsible for the timely procurement of assigned materials, equipment, and supplies. This role evaluates vendors, negotiates pricing, manages purchase orders, and ensures the quality and accuracy of purchased goods. The Purchasing Agent also supports cross‑functional teams, resolves supply chain issues, and maintains compliance with company purchasing policies.

Requirements

High school diploma or GED required.
Minimum of one year of related purchasing or supply chain experience.
Ability to adapt to changing priorities and manage multiple tasks.
Strong negotiation, communication, and organizational skills.

Responsibilities

Source, issue, and manage purchase orders for wide‑format and office print hardware, replacement parts, maintenance kits, and toner consumables.
Coordinate directly with major equipment manufacturers and distributors to track orders, optimize freight costs, and ensure accurate contract pricing.
Select vendors based on cost analysis, quality, and reliability; negotiate pricing and contract terms to maintain cost‑effective purchasing.
Ensure materials, equipment, and supplies are ordered and delivered promptly and in accordance with company policy.
Maintain vendor records, manage returns, and resolve discrepancies.
Monitor open supplier orders, expedite shipments, and resolve supply chain bottlenecks.
Provide accurate ETAs to service dispatchers and field technicians for critical parts.
Prepare purchase requisitions, transportation and delivery documents, and related correspondence.
Partner with logistics and accounting teams to resolve shipping errors, backorders, and invoice/billing mismatches.
Serve as a resource to management, staff, and customers by determining the most effective ways to meet operational needs.
Provide backup support to the operations team by processing customer service dispatches and automated supply fulfillment requests.
Occasionally support customer sites with print/mail services as needed.
Monitor purchasing frequency and recommend strategies to improve purchasing power and cost efficiency.
Maintain and update computerized inventory pricing.
Code and approve accounts payable for service, supply, and hardware departments.
Identify obsolete inventory items and coordinate appropriate disposition.
Deliver exceptional customer service to internal and external stakeholders.
Demonstrate strong verbal and written communication skills with the ability to react quickly and follow through on tasks.
Organize and prioritize workflows effectively to meet deadlines.
Perform additional responsibilities as assigned.