Purchasing Associate

Wismettac Asian Foods•Honolulu, HI

13d•Onsite

About The Position

Purchasing Associate 1 contributes to the efficient purchase order operation for the branch office by providing administrative support to the purchase order (PO) team and their upper management in accordance with the company’s Standard Operation Procedure (SOP). This job performs a range of general and specific/clerical tasks that can be learned on the job such as filing, copying, and collecting documents, answering phones, ordering, and distributing supplies, and PO/ Internal Requisition (IR) data entry. Other tasks may include but are not limited to maintaining supplier records, sorting, and distributing, incoming /outgoing mail, and/or receiving phone calls from suppliers. Works under the close direction of senior personnel in the functional area.

Requirements

Ability to learn general and specific clerical tasks on the job.
Ability to file, copy, and collect documents.
Ability to answer phones.
Ability to order and distribute supplies.
Ability to perform PO/ Internal Requisition (IR) data entry.
Ability to maintain supplier records.
Ability to sort and distribute incoming/outgoing mail.
Ability to receive phone calls from suppliers.
Works under the close direction of senior personnel.

Nice To Haves

Customer service skills
Product knowledge

Responsibilities

Prepares and processes accurate purchase orders, working closely with the sales department to obtain quantity information for sales planning, seasonal items, and import orders, ensuring purchases are recorded at the time of request and submitted for approval.
Schedules incoming and outgoing shipments, prepares records to reflect arrival of purchased items, ensures all materials arrive, and may schedule outgoing shipments for return.
Follows up with suppliers regarding late or missing shipments or to report damaged goods.
Obtains pricing and product specifications from suppliers, verifies inbound information, order pricing, and acknowledgment.
Processes new vendor registration to set up with forms.
Speaks directly with supplier representatives to gather order pricing data, compare supplier offers for shipping rates and material prices, and maintain supplier contact information.
Maintains detailed records of purchases, including quantities, shipping information, and costs, and may provide these records to department heads or submit them to financial departments.
Supervises handling and arranging custom clearance for merchandise, including communication with custom brokers and vendors.
Supports routine administrative import-related jobs as needed.
Ensures outstanding customer service by providing a friendly environment, greeting and assisting everyone, and maintaining outstanding product knowledge.
Follows company guidelines, including attendance.
Assists with physical inventory preparation and support.
Performs other office work as needed.