Procurement Associate

Wisconsin Department of Workforce Development•Stevens Point, WI

1d•Onsite

About The Position

The Portage County Purchasing department is hiring a part-time, 30 hours / week, Purchasing Associate. This position is responsible for assisting the Purchasing Department in providing effective and efficient procurement services to Portage County. Pay range starts at $20.95 / hr

Requirements

High school diploma or equivalent required.
One to two years of customer service experience required.

Nice To Haves

One-year prior office experience preferred.
Purchasing experience preferred.

Responsibilities

Review purchase requisitions submitted by County departments and procure goods and services based on best procurement methods.
Process requisitions, purchase orders, and receiving records.
Maintain vendor information and database including updating addresses, contact information, W9 forms, and 1099 status.
Assist the Procurement Director and Procurement Specialist to send out and process invitations to bid, proposals, or quotes and record formal bid openings.
Receive and check-in merchandise as received, identify requesting department, arrange transport to required department.
Interface with all departments and resolve problems and issues with purchased items.
Assist employees from all departments on various aspects of equipment, supplies and services.
Review and reconcile Procurement Card documentation as submitted by County departments.
Coordinator of common use equipment.
Primary contact for photocopy room equipment in Annex facility.
Participate in physical inventory on an annual basis.
Assist Procurement Director and Procurement Specialist with research for the procurement of goods and services.
Serve as the Purchasing Department receptionist, greet, direct, and assist walk-in public, including sales representatives, and employees in a friendly, courteous and professional manner.
Answer incoming telephone calls and direct and assist public, including sales representatives, and employees in a friendly, courteous and professional manner.
Process incoming and outgoing mail; provide information or direct to appropriate Purchasing staff.
Assist with special projects and provide word processing support (i.e. letters, memos, short proposals).
Routine filing for Purchasing Department.
Scan reports and other documents into the computer system for retention of records.

Benefits

Vacation - available on day one!
Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
Flexible spending account
Dental insurance
State of Wisconsin Retirement Plan - County contribution of 7.2%!
Paid holidays
Paid sick leave
Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
EAP (Employee Assistance Plan) - paid by the County
457(b) Deferred Compensation Plan
Public Student Loan Forgiveness (PSLF) Program