Purchasing Assistant

Aston Carter•Westerville, OH

1d•Onsite

About The Position

The Purchasing Assistant supports the purchasing function by accurately processing purchase requisitions, obtaining vendor quotes, resolving invoice and shipping discrepancies, and maintaining up-to-date cost information in the purchasing system. This role works closely with accounting and shipping teams, prepares regular purchasing reports, and contributes to efficient and cost-effective procurement operations.

Requirements

Strong attention to detail with accurate data entry skills.
Basic math skills for validating quantities, pricing, and totals.
Basic reading skills to interpret purchase requisitions, quotes, and related documents.
Proficient use of proper English grammar in both written and verbal communication.
Ability to use Microsoft Excel, Outlook, and Word in daily work.
Intermediate-level Microsoft Excel experience, including working with spreadsheets and data.
Ability to work collaboratively with accounting, shipping, and other internal departments.
Capability to handle invoice and shipping discrepancies in a professional and organized manner.

Nice To Haves

6+ months of purchasing experience is preferred.
Experience working in a distribution or manufacturing environment is preferred.
Demonstrated teamwork, showing reliability and cooperation with colleagues.
Proven productivity and ability to manage multiple tasks and reports efficiently.
Track record of accuracy in handling data, documents, and system updates.
Professionalism in interactions with vendors and internal stakeholders.
Ability and desire to quickly learn new processes, tools, and systems, including purchasing platforms like P21.

Responsibilities

Update, verify, modify, and complete purchase requisitions by comparing requested items to actual demand, minimum requirements, and usage trends.
Obtain competitive quotes from vendors and suppliers to support purchasing decisions.
Resolve invoice discrepancies and shipping issues directly with vendors in a timely and professional manner.
Collaborate closely with the accounting department to address billing, pricing, and payment-related questions.
Work with the shipping department to resolve delivery, quantity, and logistics discrepancies.
Complete assigned weekly and daily purchasing reports, such as cost change reports, unacknowledged purchase orders, open purchase order reports, and stock analysis.
Help maintain accurate and current system costs in the P21 system.
Perform accurate data entry for purchasing and inventory records, ensuring completeness and correctness of information.
Apply basic math skills to validate quantities, pricing, and totals on purchase documents.
Communicate clearly and professionally in written and verbal form with internal teams and external vendors.