Purchasing Assistant

Chudleigh's Bakery•Milton, ON

7d•Hybrid

About The Position

For over 50 years, Chudleigh’s has been a significant part of people’s lives, known for its innovative, dedicated, and inspiring team members who ensure every experience is sweet. The company operates a modern 110,000 square foot bakery, located five minutes from its family farm, employing 200 dedicated full-time individuals. Chudleigh’s produces delicious desserts for customers across North America and beyond. The company is seeking a Purchasing Assistant to join its team.

Requirements

Bachelor's degree in Business Administration, Supply Chain Management, or relevant field preferred.
1-2 years of related experience in Purchasing.
Solid knowledge of procurement processes, policies, and procedures.
Familiarity with sourcing and vendor management practices.
Proficient in Microsoft Office Suite, particularly Excel and ERP software.
Excellent communication and negotiation skills.
Strong analytical and problem-solving abilities.
Strong communication skills, both verbal and written.

Nice To Haves

Dessert Manufacturing Facility or Bakery experience.
Lean Six Sigma Certification (Yellow Belt or higher).
Strong BRC (or similar GFSI) knowledge or experience.
Strong knowledge of WHMIS, Chemical Handling, HACCP, GMP, OHSA and regulatory requirements.

Responsibilities

Create and issue purchase orders based on MRP requirements.
Ensure accuracy in item descriptions, quantities, pricing, and delivery terms.
Maintain a systematic record of all POs.
Follow up on PO/Invoice payments, work with AR to ensure all vendor accounts are up to date.
Work with the Production & Operations to ensure all project needs are identified and orders placed in ample time to receive the materials when required for manufacturing.
Blanket PO maintenance.
Create and update trade agreements in D365.
Work with Product Launch team to ensure all materials, process aids and packaging is on hand when required to meet launch timelines.
Work closely with the Buyer to ensure all operational needs are met.
Liaise with suppliers and vendors to update terms, pricing, and delivery schedules.
Resolve any discrepancies or issues related to orders promptly.
Cultivate positive relationships with suppliers to optimize procurement processes.
Collaborate with inventory control team to monitor shorts, stock levels, obsolete or expired/expiring materials.
Review and provide status updates on any material shortages outlined by the inventory team.
Assist in maintaining optimal inventory levels to prevent shortages or excesses.
Work with Logistics Support on the status of incoming orders and track deliveries.
Coordinate with logistics dept to ensure timely and accurate delivery.
Communicate any delays or issues to relevant stakeholders.
Maintain vendor profiles in D365.
Work with Manager of Product Lifecycle to update D365 with new ingredient or packaging specifications.
Manage COA (Certificate of Analysis) process.
Collect supporting documents, update system.
Follow up with vendors on missing documents.
Liaison with shipping to ensure dates are captured correctly.
Work closely with Supply Chain Manager on standard cost vs actual.
Manage and control miscellaneous supply purchasing.
Work with vendor to ensure all supplies are stocked.
Identify cost-saving opportunities without compromising quality.
Coordinated and resolved quality non-compliance issues regarding raw materials in collaboration with suppliers.
Ensure compliance with company policies, food safety requirements, and ethical standards.
Stay informed about industry trends and best practices in procurement.
Other tasks as assigned.

Benefits

Competitive Health, Dental & Vision Benefits (100% employer paid)
RRSP Matching Program
3 Weeks' Annual Vacation
Anniversary Paid Day Off
Personal Development/Education Fund
Fitness Reimbursement
Safety Shoe Reimbursement
Employee Referral Bonus
Employee Assistance Program (EAP)
Employee Rewards and Recognition Programs: Programs that recognize and reward employee achievements and contributions.
Community Engagement: Opportunities to participate in community service and corporate social responsibility initiatives.
Inclusive Workplace: An inclusive and diverse workplace where all employees are valued and respected.
Sustainability Commitment: Work for a company committed to sustainability and making a positive impact on the environment.