Purchasing Assistant - temp

Perry Ellis International•Miami, FL

About The Position

As the Purchasing Assistant, you will provide essential, comprehensive support to the Purchasing Agent, managing critical purchasing operations across multiple customer accounts and product brands. In this role, you will ensure seamless workflow execution, maintain data integrity across core enterprise systems, and act as a vital communication bridge between internal departments and overseas offices to facilitate timely product delivery.

Requirements

Bachelor’s degree in Fashion Merchandising, Business Administration, Supply Chain, or a related field preferred.
1–3 years of experience in purchasing, production coordination, or supply chain support, ideally within the apparel or retail industry.
Proficiency in PLM software and enterprise resource planning (ERP) systems—Jesta experience is a major plus.
Strong Microsoft Excel skills.
Understanding of the apparel production lifecycle, including basic knowledge of pricing structures (FOB, LDP) and vendor management.
Strong verbal and written communication skills, with the cultural awareness and clarity required to collaborate extensively with overseas offices and diverse internal teams.
Sharp attention to detail with an ability to spot data inconsistencies across complex worksheets and system entries.
Ability to prioritize urgent administrative tasks, manage multiple shifting timelines, and thrive in a fast-paced environment.

Responsibilities

Review Make Up Orders (MUOs) submitted by sales and planning teams to ensure data consistency and proactively identify potential issues.
Process, revise, and maintain Purchase Orders (POs) in Jesta and PLM for any updates related to style, color, or delivery.
Track and follow up on required department approvals (including factory approvals, FOB prices, OTB thresholds, and LDP prices) to ensure official orders are processed smoothly through Jesta and PLM.
Serve as a key point of contact, extensively communicating with overseas offices and internal teams (Compliance, QC, Sales, Planning, Sourcing, Product Coordinators, and Merchandising) to quickly resolve operational issues and packaging inquiries.
Prepare, print, and organize essential documentation including MUOs, worksheets, Buying Confirmations, and POs.
Manage and prioritize a high volume of incoming daily emails based on urgency.
Request technical sketch updates to align precisely with customer specifications.
Dynamically manage order adjustments by updating systems for shortages, overages, delivery date changes, and cancellations.
Coordinate order bookings with overseas offices under Sourcing's guidance, and routinely review Buying Confirmations (BCs) to verify that delivery dates strictly meet deadlines set by the Sales team.
Assist with the onboarding and cross-training of new employees within the purchasing department.