Temporary Purchasing Assistant

McKee Foods•Collegedale, TN

8d•Onsite

About The Position

McKee Foods is seeking a Purchasing Assistant to join our MRO Purchasing team. This is a temporary position with an estimated duration of 6-12 months. The role involves sending out requests for quotes, analyzing them for accuracy and best total cost of ownership, and processing purchase orders to suppliers according to purchasing guidelines. You will also place orders on vendor websites, maintain price agreements, and confirm order accuracy by verifying vendor-provided information against the issued Purchase Order. Additionally, you will research items to obtain ordering information and quotes, research discrepancies in invoices and purchase order pricing, process return and repair paperwork, check the Discrepancy Report daily, and handle all administrative aspects in support of MRO purchasing functions. This role also requires covering for agents or other assistants when they are unavailable.

Requirements

High School Diploma or GED
One year of related experience
Excellent grammar, proofreading and punctuation ability
Strong ability to communicate verbally and in written form
Good customer service skills via telephone, email, and person to person
Ability to effectively use internet search engines as needed for job duties
Good experience and knowledge of Microsoft Office Suite
Ability to provide general support to other purchasing agents
Ability to maintain strict confidential information
Detail oriented with a high degree of accuracy
Proven problem solving skills: identify and define the problem, find the root cause, and resolve discrepancies in a timely manner

Nice To Haves

Strong skills using Maximo or similar asset management software skills
Experience using Microsoft Office and Oracle
Associates degree in a related area (Office Administration, Accounting, Business, or other, etc.)
Accounting skills

Responsibilities

Send out request for quotes
Analyze quotes for accuracy and assure the best total cost of ownership
Process purchase orders to suppliers according to purchasing guidelines
Place orders on vendor websites
Maintain price agreements to reflect up to date vendor information
Confirm orders are correct by verifying vendor provided confirmation information against the issued Purchase Order. Including but not limited to verifying Model, Catalog, Ship To, Part Information, Quantity and Pricing.
Research items assigned by Purchasing Agent to obtain ordering information and quotes for approval by Purchasing Agent.
Research within multiple systems such as: Internet, supplier, manufacturer, end user, catalog, engineer, plant/corporate planner
Research discrepancies in invoices and purchase order pricing working with requester, accounting and vendor
Process return paperwork on items needing to be returned to vendor due to overages, damages or incorrect items being received through working with the vendor, accounts payable and receiving
Process repair paperwork on items to be sent out for repair
Check Discrepancy Report daily
Use internet and/or vendors to research items to purchase at request of Purchasing Agent or end user
Maintain email and voice mail messages
Handle all administrative aspects in support of MRO purchasing functions and /or Purchasing Agent.
Cover for agent or other assistants when they are unavailable