Purchasing Assistant II

Cook County State's Attorney Office•Chicago, IL

6d•Onsite

About The Position

Under the supervision of the Director of Purchasing, performs a variety of duties related to procurement procedures as mandated by federal regulations and the Cook County procurement department. The purchasing Assistant will be responsible for and assist with a multitude of projects, including preparing requisitions, purchase orders and processing invoices. The purchasing assistant will maintain vendor records used by the SAO and request new vendor set-ups, have a working knowledge of the regulations and ordinances of the Office of Procurement for Cook County, and assist the Director of purchasing with the CCSAO Fleet team to maintain parking information, coordinate maintenance and to other fleet related matters that come up with the office vehicles. May perform other duties as assigned.

Requirements

High school diploma or G.E.D is required.
Two (2) years of public sector purchasing-related experience required.
Proficiency in Microsoft Office applications and Oracle EBS or equivalent enterprise accounting and processing system required.
Ability to multitask and prioritize under pressure in a fast-paced environment
Exceptional organizational skills
Excellent written, oral and presentation skills necessary to communicate and work effectively with upper-level management and executive team members

Nice To Haves

Bachelor’s degree in business is preferred.

Responsibilities

Prepare requisitions, purchase orders and process invoices
Verify payment status on invoices
Maintain vendor records used by the SAO and request new vendor set-ups
Have working knowledge of the regulations and ordinances of the Office of Procurement for Cook County
Coordinate order deliveries.
Have a working knowledge of the Cook County travel and business expense policy
Designated point of contact for downtown area office pool cars.
Works with CCSAO Fleet team to maintain parking information, coordinate maintenance and to other fleet related matters that come up with the office vehicles
Ability to interact with State’s Attorney’s Office employees, other Cook County agencies, and outside agencies and vendors.
Perform other duties as assigned