Purchasing Assistant

Innomark Communications•Fairfield, OH

About The Position

The Purchasing Assistant coordinates purchasing activities, sources materials and supplies, processes purchase orders, and manages order-related inquiries. The role oversees orders from initial request through final delivery, ensuring accuracy, cost-effectiveness, timely delivery, and compliance with quality and customer specifications. It maintains purchasing and inventory records and collaborates with vendors and internal departments to support efficient operations.

Requirements

High school diploma or equivalent.
Excellent organizational and time management skills, including the ability to manage multiple priorities and meet deadlines.
Strong analytical, problem-solving, and decision-making skills.
Ability to prioritize tasks effectively and coordinate responsibilities across multiple departments.
Strong attention to detail and accuracy in purchase order processing, inventory management, and recordkeeping.
Effective verbal and written communication skills, including professional communication with vendors and internal stakeholders.
Ability to work effectively in a fast-paced environment and manage competing demands under pressure.
Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word, or comparable business software.
Ability to maintain accurate inventory records and identify and resolve purchasing or shipment discrepancies.
Strong customer service skills and commitment to timely, accurate order fulfillment.

Responsibilities

Receive, review, and process purchase requests from internal departments.
Prepare and issue accurate purchase orders in compliance with purchasing requirements.
Respond to inquiries and resolve issues related to orders, merchandise, and deliveries.
Track purchase orders from placement through shipment and final delivery.
Monitor inventory levels and ensure adequate stock for operational needs.
Order supplies, materials, and other necessary items based on inventory requirements and approved requests.
Coordinate with vendors and suppliers to ensure accurate fulfillment and on-schedule delivery.
Compare supplier pricing, product quality, and estimated delivery dates to identify cost-effective purchasing options.
Verify that received shipments are undamaged, complete, and consistent with purchase orders and customer specifications.
Match purchase orders with packing slips, invoices, and received shipments.
Reconcile billed amounts against goods received and report discrepancies for resolution.
Communicate order placement, shipment status, and delivery updates to appropriate departments.
Investigate shipment delays and coordinate corrective actions with suppliers and carriers.
Maintain accurate records of purchases, inventory transfers, pricing, deliveries, and stock levels.
Monitor inventory control systems and update records for purchases, receipts, and transfers.
Prepare inventory transfer forms and coordinate movement of materials between departments.
Prioritize purchasing requests according to urgency, operational needs, and established procedures.
Follow up on outstanding orders to ensure timely fulfillment and customer satisfaction.