Purchasing and Supply Chain Coordinator

Mary Free Bed Rehabilitation Hospital•Grand Rapids, MI

1d•Onsite

About The Position

The Purchasing & Supply Chain Coordinator serves as a critical link between the Supply Chain department, clinical teams, and vendors, overseeing the procurement, distribution, and inventory of essential supplies and equipment. This role is responsible for placing cost-effective purchase orders, managing vendor relationships, supporting product evaluations, and ensuring timely delivery across the care continuum. Additionally, the Coordinator handles invoice reconciliation, batch posting, and compliance with payment terms, while collaborating with internal teams to drive operational efficiency, maintain fiscal responsibility, and support continuous improvement across all supply chain functions.

Requirements

Associate’s degree in Materials Management, Supply Chain, Business or other relevant degree required
Demonstrated organization and problem-solving skills to independently manage multiple projects simultaneously, with exceptional accuracy and attention to detail.
Clear and effective verbal and written communication skills.
The competence to make independent decisions as well as preserve the confidentiality of special matters.
Flexibility and ability to interact with all populations, including health professionals, staff, patients, families, and vendors.
Available to work a flexible schedule including weekends.
Computer skills.

Nice To Haves

Bachelor’s degree in Materials Management, Business or other relevant degree preferred
Basic Life Support (BLS) certification
Previous experience working in healthcare

Responsibilities

Generate and submit accurate purchase orders using purchasing systems in a timely and efficient manner.
Evaluate vendor quotations to ensure Mary Free Bed receives the most competitive pricing before order placement.
Coordinate and communicate the distribution of materials across the care continuum.
Maintain appropriate inventory levels to support operational needs.
Reconcile coded invoices and post batches promptly, adhering to established payment terms.
Review invoices for contract compliance and pricing accuracy prior to posting.
Leverage Mary Free Bed’s Group Purchasing Organization (GPO) to optimize vendor pricing and supply agreements.
Collaborate with vendor representatives to evaluate products and equipment and identify workflow improvements.
Monitor departmental expenditures and ensure alignment with monthly and annual budget targets.
Manage equipment repairs in accordance with the Biomedical Electrical Equipment Program and vendor protocols to ensure timely resolution.
Partner with internal departments to develop training and education initiatives that enhance clinical compliance with chargeable products.
Oversee chargeable product inventory and regularly review pricing to ensure internal compliance.
Research new products and equipment, coordinate vendor demonstrations, and organize in-service training sessions as requested by leadership.
Work with interdisciplinary teams to manage the movement and storage of supplies and equipment, following the Furniture, Fixtures, and Equipment (FFE) process.
Provide support to Supply Chain Assistants, Specialists, and fellow Coordinators as needed.
Contribute to the development and refinement of operational policies and procedures related to Supply Chain functions.
Perform additional duties as assigned to support departmental and organizational goals.
Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members.
Consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.
Contribute by identifying problems and seeking solutions.
Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.