Purchasing and Procurement Specialist

Mechanical Services of Central Florida, Inc.•Orlando, FL

1d•Onsite

About The Position

MSI seeks a Purchasing and Procurement Specialist to be responsible for sourcing materials, equipment, and services to support all operations while continuously improving purchasing processes, vendor performance, and cost controls. This role requires a minimum of five (5) years of purchasing experience, with a strong preference for candidates with construction and/or HVAC industry knowledge. The ideal candidate is proactive, analytical, and experienced in driving efficiencies, standardization, and best practices across purchasing functions.

Requirements

Minimum of 5 years of purchasing experience, preferably in construction and/or HVAC.
Strong understanding of construction and HVAC materials, equipment, and supply chains preferred.
Demonstrated experience improving purchasing processes, systems, or workflows.
Strong negotiation, analytical, and problem-solving skills.
Proficiency with purchasing systems, ERP platforms, and Microsoft Office (Excel, Word, Outlook).
Excellent organizational skills with the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills.
High level of integrity, attention to detail, and commitment to company policies and procedures.
Ability to work collaboratively across departments and with field personnel.

Nice To Haves

Construction and/or HVAC industry knowledge

Responsibilities

Procure materials, equipment, and services in a timely, cost-effective manner while ensuring quality and compliance with company standards.
Develop, implement, and continuously improve purchasing processes, workflows, and controls to increase efficiency, accuracy, and cost savings.
Analyze purchasing data to identify trends, cost reduction opportunities, vendor performance issues, and process gaps; recommend and implement improvements.
Establish and maintain strong relationships with suppliers, manufacturers, and subcontractors; negotiate pricing, terms, lead times, and service agreements.
Collaborate closely with Managers, Operations, Accounting, and Field teams to forecast material needs and resolve supply chain issues.
Standardize materials, equipment, and vendors where feasible to support consistency, efficiency, and cost control.
Review and approve purchase orders for accuracy, pricing, and compliance with contracts and budgets.
Monitor inventory levels and coordinate with stakeholders to prevent shortages, overstocking, or project delays.
Ensure purchasing activities comply with internal policies, safety standards, and applicable regulations.
Support vendor onboarding, performance evaluations, and corrective actions as needed.
Assist with audits, documentation, and reporting related to purchasing activities.
Serve as a purchasing resource and support best practices across the organization.
Perform other duties as assigned to support operational and business objectives.