Procurement/Purchasing Specialist

Administrative Office of the Courts•Olympia, WA

1d•Hybrid

About The Position

Join the Judicial Branch Team as a Procurement & Purchasing Specialist! The Washington State Administrative Office of the Courts (AOC) is seeking a detail-oriented and proactive Procurement/Purchasing Specialist to support the critical work of Washington’s judicial system. In this role, you’ll help ensure that judges, court staff, and statewide programs have the goods and services they need to operate effectively and serve the public. You will draft, process, and maintain low-risk purchasing documents, contracts, and agreements while supporting procurement needs across multiple entities within the Washington judicial branch. Your work involves collaborating with executive leadership, project managers, external partners, and staff at all levels. While you’ll work under the general direction of the Contracts Manager, you’ll have room to interpret guidelines, recommend approaches, and contribute to strengthening procurement practices statewide. This position is an opportunity to apply your analytical strengths, deepen your procurement knowledge, and make a meaningful impact through thoughtful purchasing and contract support. If you are organized, curious, and ready to support public service through reliable, high-quality procurement work, we would love to hear from you.

Requirements

Associate of Arts degree in Business or a related field OR Two (2) years’ experience in purchasing and procurement.
State government experience preferred.
A combination of education and experience demonstrating a proficient working knowledge of the duties and responsibilities of the Purchasing Specialist may substitute for qualifications listed.
Knowledge of Washington State procurement laws, government contracting techniques, and administrative procedures.
Skill in preparing and managing purchasing documents, low-level contracts, agreements, software licenses, and related instruments.
Strong communication skills, including clear written reports, effective presentations, and professional interpersonal interactions.
Proficiency with Microsoft 365 (Teams, Outlook, Word, OneNote, PowerPoint) and technology used in procurement and recordkeeping.
Ability to prioritize, multi-task, coordinate multiple projects, and manage time effectively while producing accurate, detailed work.
Strong critical-thinking and decision-making abilities, including assessing risks, developing action plans, and making sound, ethical recommendations.
Demonstrated customer-service focus, collaboration across diverse teams, and ability to maintain effective working relationships with internal and external partners.

Responsibilities

Manages all purchasing and Purchase Card transactions, including office supplies, technology, furniture, and statewide judicial branch needs.
Creates and processes purchase orders, online orders, and low-risk contracts; reviews requests and clarifies specifications, availability, and compliance requirements.
Coordinates closely with program managers and end users to refine specifications, recommend alternatives, and provide guidance on costs, timelines, and delivery.
Receives, inspects, and documents incoming goods; maintains logs, tracks orders and invoices, and ensures accurate approvals, budget codes, and timely payments.
Resolves shipping issues, supplier performance concerns, and returns; monitors supplier reliability and evaluates statewide contract options for best value.
Ensures compliance with purchasing policies, procedures, and Purchase Card requirements; develops templates, procedures, and contributes to branch-wide procurement practices.
Provides customer support and training, responds to procurement inquiries, and keeps stakeholders informed with clear status updates and transparent communication.
Performs other duties as required.