Purchasing Analyst

Barrow County BOC•Barrow County, GA

3d•Onsite

About The Position

This position is responsible for purchasing services, equipment, and supplies as well as for coordinating the bidding process for the county. It provides purchasing support for assigned capital, renovation, and maintenance projects. The role involves interacting with the county attorney regarding bid and contract issues or defaults, developing requests for bids, proposals, and qualifications, and ensuring bids are accessible to the Board of Commissioners. The Purchasing Analyst maintains files, coordinates the county bid process, and generates, reviews, and modifies procurement contracts for services and construction projects. They also participate in meetings to evaluate specifications, bids, and proposals, and provide training, advice, and support to less experienced staff. The role includes securing quotations from approved vendors, assessing them, making recommendations, and consulting with departments. Cost and product comparisons are performed for product selection. The Purchasing Analyst handles the procurement of equipment, supplies, and services, maintaining and enlisting approved vendor lists, and providing purchasing policy information to department heads. They issue, place, process, encumber, and distribute purchase orders, and receive purchase requisitions from county departments, reviewing them for accuracy and budget compliance. Monitoring shipments for accuracy and completeness, tracing shipments, and following up on undelivered goods are also key responsibilities. The role manages and oversees the county's cell phone and copier program, is responsible for annual contract renewals, and develops and maintains purchasing policies and procedures. They receive and secure responses to technical questions related to requests for bids/proposals and ensure appropriate insurance coverage for service providers. The Purchasing Analyst confers with vendors and department heads to resolve problems with goods and services, maintains files and records, and provides back-up to the Buyer position as needed. Additionally, they assist in the establishment of vendor contracts and receive vendor records and reports.

Requirements

Bachelor’s degree in a course of study related to the occupational field
Two (2) years of related work experience
Equivalent training, education, and/or experience
Valid State of Georgia Driver’s License
Knowledge of computers and job-related software programs
Knowledge of state and county purchasing guidelines
Knowledge of product research techniques
Knowledge of bid evaluation standards
Skill in decision making and problem solving
Skill in interpersonal relations and in dealing with the public
Skill in oral and written communication

Responsibilities

Purchasing services, equipment, and supplies
Coordinating the bidding process for the county
Providing purchasing support for assigned capital, renovation, and maintenance projects
Interacting with the county attorney regarding bid issues and contract issues or defaults
Developing requests for bids, requests for proposals, and requests for qualifications
Ensuring bids are accessible to the Board of Commissioners
Maintaining files
Coordinating the county bid process
Generating, reviewing, and modifying procurement contracts for services and construction projects
Participating in meetings to evaluate and analyze specifications, bids, and proposals
Providing training, advice, and support to less experienced staff regarding day-to-day purchasing functions
Securing quotations from approved vendors
Assessing quotations and bids
Making recommendations regarding purchases
Consulting with departments
Performing cost and product comparisons for product selection
Handling the procurement of equipment, supplies and services required by the county
Making recommendations to user departments regarding procurement
Maintaining and enlisting approved vendor list
Providing purchasing information regarding policy to department heads
Issuing, placing, processing, encumbering, and distributing purchase orders
Receiving purchase requisitions from county departments
Reviewing purchase requisitions for accuracy and budget compliance
Monitoring shipments to ensure accuracy and completeness
Tracing shipments and following up on undelivered goods
Managing and overseeing the county's cell phone and copier program
Responsible for annual contract renewals
Developing and maintaining purchasing policies and procedures
Receiving and securing responses to technical questions related to requests for bids/proposals
Ensuring appropriate insurance coverage exists for companies providing services
Handling emergency orders related to services, capital purchases, contracts, bids and proposals
Confers with vendors and department heads to resolve problems with goods and services
Maintaining files and records
Providing back-up to the Buyer position, as needed
Assisting in the establishment of vendor contracts
Receiving vendor records and reports