PURCHASING ANALYST

City of Toronto•Toronto, ON

9d•CA$42 - CA$46•Onsite

About The Position

Solid Waste Management Services is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We believe that advancing reconciliation, equity, and inclusion are critical to achieving our mission of providing a safe, efficient, and reliable waste management program that supports city beautification and environmental sustainability while developing staff and creating a culture of service excellence, planning for the future and advocating for the best interests of Toronto. Reporting to the Manager, Integrated Technology Systems, the Purchasing Analyst provides purchasing support to Solid Waste Management Services, as follows:

Requirements

Post-Secondary Education in a related field and/or a purchasing designation or an equivalent combination of education and experience.
Extensive practical procurement experience in a governmental environment or broader public sector (BPS), i.e., development and preparation of RFXs, evaluation and award.
Considerable experience in performing purchasing functions and analysis related to the areas listed above and in working with large amounts of data and the ability to apply analysis methodologies to complete projects of various terms and complexities.
Considerable experience using Microsoft Office Suite: Word, Excel, and PowerPoint software to develop and maintain reports, spreadsheets and database information as well as financial information system involving purchasing.
Considerable experience managing internal customer interactions to ensure consistently excellent customer service to clients.
Highly developed interpersonal skills, ability to interact effectively with all levels of staff in the organization, outside service agencies and the public in a professional manner.
Ability to work independently with minimum supervision to plan and execute tasks or assignments and work under strict time constraints to meet deadlines.
Excellent problem-solving skills to analyze requirements, develop or recommend solutions to implement and/or enhance projects or statistical bases.
Ability to organize and prioritize multiple projects and to work effectively in a fast paced, consistently changing environment.
Excellent written and oral communication skills (i.e., in dealing with Council, City staff and General Public).
Working knowledge of the Purchasing Bylaw, Financial Control Bylaw, policies, applicable legislation, and procedures.
Ability to communicate effectively to prepare written reports to clearly explain issues, recommend resolutions, display statistical findings and data in an understandable format.

Responsibilities

Provides research, analysis, and support with purchasing and coordination in the development of RFQs, RFPs and Tenders with respect to identification of product/service specifications, contract deliverables, terms, annual estimates across the Division, ensuring appropriate provisions are included and enters sourcing requests into Ariba.
Provides support, advice, and training for clients within Solid Waste Management Services relating to purchasing procedures and automated systems (SAP, Ariba).
Monitors divisional compliance with City, Provincial and Federal purchasing regulations, and requirements, e.g., Health and Safety, Fair Wage, Municipal Codes 195 and 71, and assists in this interpretation.
Lead technology procurement contact for the division with the City of Toronto Purchasing & Materials Management Division (PMMD).
Monitors existing blanket contracts and co-ordinates commodity and services estimates across the division; and where applicable and acts as the Blanket Contract lead.
Provides support in the development and implementation of purchasing practices for the clients within Solid Waste Management Services, such as preparing, issuing, receiving, evaluating, and awarding of Divisional Purchase Orders (DPOs).
Assists in the development and maintenance of a technical specification library.
Prepares and writes reports and/or purchasing documents for Division staff, Committee and Council concerning purchasing related issues (e.g., over-expenditures, requests for sole sourcing, extensions, contract awards).
Reviews and recommends possible time frames, annual estimates, product specifications for term quotations to set-up new and/or renew blanket contracts.
Maintains a running evaluation of the divisional purchasing activities (e.g., divisional purchase orders, blanket contracts, purchase orders).
Research information on price change of specific commodities for estimating of future inflation costs and feasibility of extending contracts where options exist.
Researches and prepares reports on corporate issues.
Updates and monitors information in databases used for divisional statistics on purchasing activity and policies and procedures.
Extracts information from the Financial Information System (SAP) to compile information relating to purchasing activity, history, benchmarking, and information as it relates to economic purchasing of goods and services required by client divisions.