PURCHASING ANALYST

City of Toronto • Toronto, ON

8d • CA$42 - CA$46 • Onsite

About The Position

The Purchasing Analyst will provide research and analytical support, advice, and training to divisions regarding purchasing procedures and IT Service Management (ServiceNow). This role involves monitoring divisional compliance with purchasing regulations, acting as a liaison with the City of Toronto Purchasing Division, and managing existing contracts and commodity estimates. The analyst will also support the development and implementation of purchasing practices, maintain a technical specifications library, and review divisional stores. Additionally, the role requires analyzing market trends, recommending optimal purchasing times and specifications, and evaluating ongoing purchasing activities. The position also involves conducting benchmarking studies, researching corporate issues, updating purchasing databases, and extracting financial data from SAP for reporting purposes.

Requirements

• Post-Secondary education in a related field and/or a purchasing designation or an equivalent combination of education and experience.
• Considerable experience performing purchasing and materials management functions and analysis related to the above job duties.
• Considerable experience extracting, organizing and analyzing large amounts of data from Excel, databases and financial management systems such as SAP for the purpose of transforming data into reports for management decision-making.
• Considerable experience using Microsoft Office Suite (Word, Excel and PowerPoint) to develop and maintain reports, spreadsheets and database information.
• Experience working in ServiceNow or an equivalent SaaS platform in IT Service Management.
• Ability to organize and prioritize multiple projects and to work effectively in a fast paced, consistently changing environment.
• Ability to work independently with minimum supervision to plan and execute tasks or assignments and work under strict time constraints to meet deadlines.
• Highly developed interpersonal skills and demonstrated ability to interact effectively with all levels of staff in the organization, outside service agencies and the public in a professional manner.
• Excellent problem-solving skills to analyze requirements, develop or recommend solutions to implement and/or enhance projects or statistical bases.
• Excellent written and oral communication skills (i.e. in dealing with Council, City staff and General Public).
• Working knowledge of the Purchasing By-law, policies, applicable legislation and procedures.
• Ability to communicate effectively, to prepare written reports, display statistical findings and data in an understandable format.
• Ability to work overtime as required and complete assignments in a timely manner.
• Ability to manage and triage ServiceNow procurement intakes for client divisions and review requests for completeness.

Responsibilities

• Provides research and analytical support, advice and training for divisions relating to purchasing procedures and IT Service Management (ServiceNow).
• Monitors divisional compliance with City, Provincial and Federal purchasing regulations and requirements, e.g. Health and Safety, Fair Wage, Municipal Codes 195 and 71, etc. and assist in this interpretation.
• Lead contact for the client division(s) with the City of Toronto Purchasing Division (PMMD).
• Monitors existing blanket contracts and co-ordinates commodity and services estimates across the division.
• Provides support in the development and implementation of purchasing practices for the client division(s).
• Assists in the development and maintenance of a technical specifications library.
• Reviews and makes recommendations on divisional stores.
• Reviews updated statistical techniques of trend analysis including the consumer and industrial price indexes for market information and specific commodity information as it relates to economic purchasing of goods and services.
• Recommends possible time frames, annual estimates, product specifications for term quotations and blanket contracts scheduling to determine the best time to buy specific commodities.
• Maintains a running evaluation of the divisional purchasing activities (e.g. blanket contracts, purchase orders etc.).
• Researches information on price changes of specific commodities for estimating of future inflation costs and feasibility of extending contracts where options exist.
• Researches and conducts benchmarking studies, and surveys regarding policies, procedures and practices used by other Purchasing functions throughout North America, i.e. By-laws, policies, procedures, practices, etc.
• Researches and prepares reports on corporate issues.
• Updates and monitors information in databases used for divisional statistics on purchasing activity and policies and procedures.
• Extracts information from the Financial Information System (SAP) to compile information relating to purchasing activity, history, benchmarking, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree