Purchasing Analyst I/Ii

Clark County•Clark County - Las Vegas, NV

About The Position

The Clark County Finance Department’s Purchasing Division is hiring for the Purchasing Analyst I/II position. The role performs routine to complex purchasing, specification preparation, multi-year and multi-departmental contracting, and expediting for materials, supplies, equipment, services, and construction items used by County departments and other local agencies. Purchasing Analyst I is a training underfill position; after successfully completing the training program, the employee will be non-competitively promoted to Purchasing Analyst II. The recruitment will establish an open competitive eligibility list for current or future vacancies. Some positions may be confidential or non-union and excluded from union membership. Employment is contingent upon successful completion of a background investigation and pre-employment drug examination. Candidates must be legally authorized to work in the United States; Clark County does not provide H1B visa sponsorships or transfers.

Requirements

Purchasing Analyst I: Bachelor’s degree in Business or Public Administration, or a related field. Professional-level experience and/or education providing the necessary skills and knowledge may substitute on a year-for-year basis for up to two years.
Purchasing Analyst II: In addition to the Purchasing Analyst I education requirement, at least one year of full-time professional-level experience purchasing and expediting a variety of materials, supplies, and equipment, including developing formal specifications, bid documents, and sources of supply.
Possess a valid Nevada Class C Driver’s License at the time of appointment.
Be legally authorized to work in the United States.
Successfully complete a background investigation and pre-employment drug examination.
Attend meetings outside normal working hours.

Nice To Haves

Experience in a public agency setting is desirable.

Responsibilities

Analyze purchase requisitions and requests, determine requirements, advise operational management and staff about alternatives, confirm requests are complete and properly authorized, and recommend how product and supply information should be disseminated.
Consult with requesting departments and select, specify, and qualify suppliers for assigned commodity areas.
Obtain price quotations or prepare formal specifications and bid packages, and arrange for their duplication and distribution.
Analyze bids, recommend awards, prepare award documentation and agenda materials, consult legal staff regarding contract provisions, and respond to formal bid-award protests.
Interview salespersons; visit manufacturers and vendors; attend demonstrations; obtain samples and literature; compare price, quality, quantity, availability, and delivery; and recommend sources of supply.
Place vendor orders, negotiate changes to purchase terms, follow up on contract renewals, and negotiate and evaluate contracts.
Resolve purchase order, invoicing, and delivery complaints and problems; follow up and authorize modifications to ensure timely receipt of materials and supplies of appropriate quality and quantity.
Conduct pre-bid meetings and inform vendors and contractors about County policies, procedures, insurance and bonding requirements, and other matters related to doing business with the County; ensure compliance.
Maintain purchasing records and files and prepare periodic and special reports.
Support the division’s service quality by developing and coordinating work teams and reviewing, recommending, and implementing improved policies and procedures.
Keep informed about product development and market trends and recommend changes to supplier lists and other operating elements.
May direct and review the work of less experienced buyers and technical or support staff, and may serve as a project team leader.
Drive a personal or County motor vehicle to off-site meetings, vendor locations, and other work-related destinations.