Purchasing Analyst

Cape Cod Healthcare•Hyannis, MA

About The Position

Assists the Manager to review, upload and maintain contracts in contract repository. Identifies and communicates expiring contracts a minimum of 90 days before the expiration date. Assist in the collection of consignment contracts and schedule A documents. Coordinates periodic review of inventory reports for insurance and financial purposes. Supports the Purchasing Manager by developing reports to support the procurement functions that may include root cause analysis, Vendor Scorecards, and general order management reporting. Utilizes all available software, systems and subscriptions such as ECRI to validate and/or establish benchmarked product/equipment pricing and forward to Senior Management and clinical departments for review and negotiation as requested. Providing usage analysis, ordering samples, attending meetings, and creating, updating and consolidating product evaluation forms in support of the Value Analysis program. Review and process all vendor recalls. Distributes to end users for corrective measures, tracks responses and returns signed acknowledgement forms to vendor. Files all completed recalls for future reference. Supports and participates in training for all supply chain staff in use of Supply Chain management and PeopleSoft applications. Develops and runs data analysis based on system information using Microsoft reporting tools. Ensure contract terms are consistent with the corporate contracting strategy and are negotiated within the established legal operational and financial guidelines as established by Supply Chain Leadership. Documents training material, reporting functionality and processes related to responsibilities. Identifies process improvement opportunities. Attends Cross-functional ERP, Supply Chain and Finance meetings, may be responsible for action items identified during meetings. Collaborates with Finance and IT staff. Ability to work independently and on multiple initiatives simultaneously. Other duties as assigned. Challenges current working practices; identifies process improvement opportunities and presents recommendations and solutions to management. Engages and commits to the organization’s culture of continuous improvement by actively participating, supporting, and promoting CCHC Pillars of Excellence.

Requirements

Bachelor's degree (BA, BS) in Supply Chain, Healthcare, Finance or Business Administration preferred, or equivalent related experience.
3+ years of Relevant experience in or supporting the procure to pay process.
Demonstrated ability to develop reports, analyze data and present findings.
Excel proficiency working with formulas, V-look-up and Pivot Tables.
Strong analytical and critical thinking skills.
Strong verbal and written communication skills.
Ability to work independently in a fast-paced environment.
Must be able to multitask, prioritize and meet tight deadlines.
Exhibit strong problem-solving skills and creative thinking.
Understanding of supply chain principles, inventory management, and purchasing systems.

Nice To Haves

Healthcare supply chain background preferred.

Responsibilities

Review, upload and maintain contracts in contract repository.
Identify and communicate expiring contracts a minimum of 90 days before the expiration date.
Assist in the collection of consignment contracts and schedule A documents.
Coordinate periodic review of inventory reports for insurance and financial purposes.
Support the Purchasing Manager by developing reports for procurement functions (e.g., root cause analysis, Vendor Scorecards, general order management reporting).
Utilize software, systems, and subscriptions (e.g., ECRI) to validate and establish benchmarked product/equipment pricing.
Provide usage analysis, order samples, attend meetings, and create/update/consolidate product evaluation forms for the Value Analysis program.
Review and process all vendor recalls, distribute to end users, track responses, and return signed acknowledgements to vendors.
File all completed recalls.
Support and participate in training for supply chain staff on Supply Chain management and PeopleSoft applications.
Develop and run data analysis based on system information using Microsoft reporting tools.
Ensure contract terms are consistent with corporate contracting strategy and negotiated within established guidelines.
Document training material, reporting functionality, and processes.
Identify process improvement opportunities.
Attend Cross-functional ERP, Supply Chain, and Finance meetings and potentially be responsible for action items.
Collaborate with Finance and IT staff.
Work independently and on multiple initiatives simultaneously.
Challenge current working practices, identify process improvement opportunities, and present recommendations and solutions to management.
Engage and commit to the organization’s culture of continuous improvement by actively participating, supporting, and promoting CCHC Pillars of Excellence.