Purchasing Agent

Cooper Carry•Atlanta, GA

6d•Onsite

About The Position

The Purchasing Agent will work closely with the Purchasing manager and the studio leadership to assist with all aspects of purchasing through the Purchasing studio. This position will report to the Studio Manager and Principal. The Purchasing Agent will function as the company’s Purchasing Agent with the ability to work on multiple projects. They will represent to the client the purchasing options Direct Source offers. This role requires establishing and maintaining effective client, contractor, and vendor relationships for the duration of the project. The Purchasing Agent will prepare and issue FF&E Proposals to prospective clients, and prepare and present FF&E preliminary budgets, actual budgets, and sometimes budgets for bidding. They will update budgets as needed to keep the project current, and prepare and deliver Purchase Orders. Responsibilities include reviewing and processing vendor invoices to accounting for payment, and being responsible for processing expense reports for all purchases for project needs. The Purchasing Agent will be responsible for owning a company credit card, and must meet deadlines and budgets for time and costs. Maintaining contact with vendors throughout the project is crucial to keep orders on track and ensure items are delivered on schedule to avoid project delays. The role involves following up with vendors as necessary to ensure open communication, and creating and issuing invoices to clients in a timely manner as needed to keep the project on schedule. The Purchasing Agent will work with the manager to assist with warehousing reports, handling issues such as damaged or incorrect items. This role requires independently managing the on-site installation of FF&E, with the ability to travel out of town if necessary. Regular communication with teams is essential to keep the project designer, team, and client updated throughout the project duration.

Requirements

Ability to read furniture plans and drawings required
Able to manage to expectation of clients, vendors, and internal team members effectively
General knowledge of accounting, invoicing, billing, and expenses
Intermediate experience with Microsoft Excel and basic computer skills
Self-disciplined and motivated
Strong organizational, time management, written and communication skills.
Must be detail-oriented

Nice To Haves

A degree or background in Interior Design a plus
Understanding of FF&E design process and terminology a plus
Prior FF&E purchasing experience a plus
Knowledge of Design Spec specification Software a plus.
Knowledge of Quick Books accounting software a plus

Responsibilities

Function as company’s Purchasing Agent with ability to work on multiple projects.
Represent to the client the purchasing options Direct Source offers.
Establish and maintain effective client, contractor and vendor relationships for duration of project.
Prepare and issue FF&E Proposals to prospective clients.
Prepare and present FF&E preliminary budgets, actual budgets and in some cases budgets for bidding.
Update budgets as needed to keep the project current.
Prepare and deliver Purchase Orders.
Review and process vendor invoices to accounting for payment.
Responsible for processing expenses reports for all purchases for project needs.
Owning company credit card.
Meet deadlines and budgets for time and costs.
Maintain contact with vendors throughout the project to keep orders on track and make sure items are delivered on schedule to avoid project delays.
Follow up with vendors as necessary to ensure open communication.
Create and issue invoices to clients in a timely manner as needed to keep the project on schedule.
Assist with warehousing reports with ability to handle issues (ie: damaged or incorrect items) that may arise.
Independently manage on site installation of FF&E with ability to travel out of town if necessary.
Communicate regularly with teams to keep project designer, team and client up to date through the duration of the project.