Purchasing Agent & Office Assistant

Peterson Dental Laboratory•Delray Beach, FL

1d•$50,000 - $60,000•Onsite

About The Position

Peterson Dental Laboratory is seeking a detail-oriented, analytical, and proactive Purchasing Agent & Office Assistant to oversee purchasing, inventory control, and cost optimization across our production departments. As well as be an assistant to the Accounting department. This role is critical to ensuring the right materials are in the right place at the right time — while actively driving cost savings, vendor accountability, and inventory efficiency. We are looking for someone who thrives in a fast-paced manufacturing environment and understands that purchasing is both operational and strategic. Position Overview The Purchasing Agent will manage all aspects of inventory procurement, issuing, and vendor coordination. This position works closely with the Production Manager and Controller to maintain optimal inventory levels, reduce waste, improve margins, and strengthen supplier relationships.

Requirements

3+ years experience in purchasing, inventory management, or supply chain (manufacturing environment preferred)
Strong analytical and problem-solving skills
Experience with inventory management software or ERP systems
Proficient in Excel (pivot tables, analysis, reporting)
Detail-oriented with strong organizational skills
Ability to work independently and hold vendors accountable

Nice To Haves

Negotiation experience preferred
Someone who thinks beyond “placing orders”
A proactive cost-cutter and margin-protector
Strong communicator who collaborates with production and finance
Highly organized and process-driven
Comfortable in a hands-on operational role

Responsibilities

Inventory Management Monitor and maintain appropriate inventory levels
Distribute weekly issuance of materials to production
Conduct inventory audits and cycle counts monthly and annually
Identify overstock, understock, and slow-moving items
Implement systems to improve tracking and accuracy
Purchasing & Vendor Management Source and purchase dental lab materials, supplies, and some equipment
Negotiate pricing, terms, and contracts with vendors
Develop and maintain vendor relationships
Identify alternative suppliers for cost and quality optimization
Ensure timely ordering to prevent production disruptions
Cost Control & Optimization Analyze material usage trends and work with Operations manager to reduce
Identify opportunities for bulk purchasing and savings
Track price fluctuations and manage vendor increases
Partner with Accounting to improve gross margin through material cost control
Reporting & Systems Maintain accurate purchasing records in inventory systems
Generate inventory and purchasing reports
Work cross-functionally with accounting and operations
Support monthly inventory reconciliation and cost reviews
Office Assistant to Accounting Run errands or handle ad hoc requests from leadership
Printing, Coping and filing as needed
Calling facility maintenance, handyman, and utility workers when needed
Take on special projects as needed