Purchasing Agent & Inventory Controller

Hajoca•Somers, NY

About The Position

The Purchasing Agent & Inventory Controller is responsible for procuring merchandise for resale and managing inventory. The role negotiates with vendors to secure favorable pricing, delivery, and purchase terms while supporting order fill rates and customer satisfaction. It analyzes product on hand and projected sales, and creates, processes, and expedites purchase orders to maintain the desired product mix and shelf quantities. The position monitors vendor shipments and merchandise receipts against parameters established by the Profit Center Manager and works toward Profit Center targets for service levels, in-stock rates, inventory turns, and slow-moving, devalued, or overstock inventory. It also performs cycle counts, investigates and resolves inventory discrepancies, maintains product and purchasing files, and coordinates with the Product File Administrator as needed. The role maintains profitable supplier and vendor partnerships, monitors customer and vendor merchandise returns for timely processing and accurate credits, and tracks market intelligence, pricing changes, and potential procurement risks. The employee must complete assigned safety and compliance training and perform other reasonably related duties as assigned by the immediate supervisor and other management.

Requirements

At least 1 year of purchasing and inventory control experience.
Effectively use Microsoft Office software, including Outlook, Word, and Excel, for email communication, vendor contact files, appointment calendars, and analysis of vendor purchase and sales data.
Analyze sales and procurement data and understand market trends to make purchasing decisions.
Excellent verbal communication and negotiation skills.
Ability to build and maintain influential relationships with vendors, customers, and coworkers.
Energetic, self-motivated, and able to work independently.
Ability to learn and operate computer-related systems for creating, processing, and expediting purchase orders, controlling inventory, and producing analytical reports.
Ability to read, write, speak, and understand English.
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.

Nice To Haves

Wholesale distribution experience.
Knowledge of products sold in the Profit Center.

Responsibilities

Procure merchandise for resale and manage inventory.
Negotiate with vendors to obtain favorable pricing, delivery, and purchase terms, supporting optimal order fill rates and customer satisfaction.
Analyze inventory on hand and projected product sales.
Create, process, and expedite vendor purchase orders to maintain the desired product mix, optimum shelf quantities, and projected sales needs.
Monitor vendor shipments and merchandise receipts to ensure they meet parameters established by the Profit Center Manager.
Meet or exceed Profit Center targets for fill rates or service levels, in-stock rates, annual inventory turns, and slow-moving, devalued, or overstock inventory levels.
Perform cycle counts and research and resolve inventory discrepancies.
Maintain product files, buy lines, and price and buy matrices; communicate with the Product File Administrator as necessary.
Negotiate and maintain profitable partnerships with suppliers and vendors.
Monitor customer returned goods and vendor merchandise returns for timely processing and credit accuracy.
Maintain market intelligence and report pricing changes and potential problems or conditions that could adversely affect the Company's procurement position.
Complete required safety and compliance training programs as assigned.
Perform other reasonably related duties as assigned by the immediate supervisor and other management.