Inventory Controller

Kendrick Recruitment•Town of Gilboa, NY

11d•Onsite

About The Position

Kendrick Recruitment is seeking a meticulous, systems-driven Inventory Controller for a 5-star boutique hotel in the Gardens area of Cape Town. The hotel forms part of a South African hospitality group. This senior, detail-intensive role oversees stock-holding departments across the property, including beverage, food, spa retail, galleries, housekeeping amenities, and operational equipment. The Inventory Controller is responsible for property-level inventory accuracy and ensuring data is complete, audit-ready, and aligned with group standards. Cape Town-based candidates are strongly preferred. The position is live-out, and salary is market-related, with details shared with shortlisted candidates.

Requirements

A relevant qualification in Finance, Accounting, Hospitality Management, or a related field is advantageous.
At least 2–4 years of experience in hospitality inventory or multi-department stock management within a luxury hotel environment.
Previous luxury hospitality experience is essential.
Hands-on experience with MyStock, MyInventory, Sage Inventory, or similar systems.
Strong understanding of hospitality operations across Food & Beverage, Housekeeping, Spa, and Retail.
Experience with POS systems such as TallOrder or similar.
Strong analytical and numerical ability, with excellent attention to detail.
Ability to supervise and direct Storeman and Administrator functions.
Excellent communication and cross-departmental collaboration skills.
Stable work history and contactable references.

Nice To Haves

Relevant qualification in Finance, Accounting, Hospitality Management, or a related field.
Current residence in Cape Town is strongly preferred.

Responsibilities

Oversee daily stock movements across all departments and ensure full compliance with standard operating procedures.
Verify transactions, including purchase orders, goods received notes (GRNs), transfers, wastage, credits, and issues.
Reject and correct inaccuracies before the daily cut-off.
Maintain accurate item master data, units of measure, costs, and VAT categorisation.
Reconcile point-of-sale sales against inventory depletion across bar, spa retail, and gallery operations.
Investigate consumption discrepancies on the same day.
Lead mid-month and month-end stock counts, ensuring blind counts in high-risk areas.
Compile month-end reporting packs covering opening and closing balances, purchases, issues, transfers, wastage, and variance reports.
Validate purchasing requests against departmental budgets, PAR levels, and reorder point settings.
Oversee GRN accuracy and three-way matching between purchase orders, delivery notes, and invoices.
Confirm supplier credits are correctly raised and reconciled.
Maintain separation of duties across request, capture, approval, and issue functions.
Maintain complete digital document trails for inventory transactions.
Enforce physical controls, including locked storage, key registers, and access control.
Support internal and external audits with accurate and complete records.
Supervise and direct Storeman and Administrator functions.