Purchasing Agent III

Florida Atlantic University•Boca Raton, FL

14d•Onsite

About The Position

Florida Atlantic University’s Division of Financial Affairs is seeking a Purchasing Agent III in Boca Raton, Florida. The position develops, coordinates, and executes strategic procurement and contracting activities in support of the University community. It provides procurement services throughout the procurement and contract lifecycle, ensuring compliance with Florida State University System Board of Governors regulations, applicable procurement regulations and policies, and relevant federal, state, and local laws. The role promotes effective competition, cost efficiency, risk mitigation, contract compliance, and best value through procurement strategies, market research, financial analysis, and supplier relationship management. The Purchasing Agent III serves as a procurement advisor and strategic partner to University departments, supporting institutional objectives through transparent, accountable, and results-oriented practices. The role manages sourcing and solicitation activities, assists with contract development and administration, monitors procurement activity and contractual milestones, supports compliance and risk management, and provides responsive service to University departments, suppliers, and other stakeholders. The position uses Workday and other designated procurement technologies and provides cross-functional support for other Procurement functions.

Requirements

Bachelor’s degree from an accredited institution in an appropriate area of specialization.
Two years of relevant professional experience.
Demonstrated experience in procurement and contracting, including competitive solicitations, contract development and administration, supplier negotiations, sourcing analysis, and supplier relationship management.
Knowledge of procurement principles, competitive purchasing practices, contract management, and regulatory compliance requirements.
Analytical, problem-solving, organizational, and project management skills, including the ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication, stakeholder engagement, negotiation, and customer service skills.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Valid driver’s license.
Subject to a criminal background check, which may include Level II screening in accordance with Florida Statute §435.04.
Position is subject to applicable federal and state privacy regulations.

Nice To Haves

Professional experience in public higher education procurement.
Experience developing and administering complex competitive solicitations, including ITNs, RFPs, and ITBs.
Experience with Euna Solutions/Bonfire or comparable electronic public procurement and solicitation platforms.
Experience with Workday ERP or comparable enterprise procurement and financial management systems.
Familiarity with Florida public-sector procurement requirements, including applicable BOG regulations, state statutes, and University procurement policies.
Experience conducting market research, cost and pricing analyses, supplier evaluations, contract utilization reviews, and procurement reporting.
Demonstrated ability to identify procurement risks, strengthen internal controls, improve processes, and support audit-ready documentation.
Experience with strategic procurement and contracting activities for facilities management, physical plant, construction, and housing initiatives.

Responsibilities

Develop, coordinate, and execute procurement strategies for assigned spend categories and commodities in alignment with University priorities, operational needs, and applicable regulations.
Collaborate with University departments and stakeholders to assess procurement needs, establish sourcing strategies, evaluate alternatives, and develop solutions that deliver best value.
Advise end-user departments, project managers, and stakeholders on procurement policies, procedures, competitive requirements, contracting options, BOG regulations, and state statutes.
Manage multiple procurement initiatives, competing priorities, milestones, regulatory requirements, and deadlines.
Coordinate and support the procurement lifecycle from requirements assessment and sourcing strategy through solicitation, evaluation, award, contract execution, and contract administration.
Develop, coordinate, and administer competitive solicitations, including ITNs, RFPs, and ITBs.
Conduct market research and supplier outreach to identify qualified sources, assess market conditions, evaluate solutions, and promote competition.
Evaluate state, county, cooperative, and other authorized public-sector contract vehicles to identify compliant sourcing opportunities and maximize value.
Participate in bid and proposal evaluations, conduct cost comparisons and financial analyses, assess supplier responses, and prepare recommendations using documented criteria and operational and compliance considerations.
Coordinate review, negotiation, routing, execution, and modification of supplier contracts, purchase orders, and change orders.
Support contract administration by monitoring expenditures, purchase order balances, invoices, deliverables, renewals, expiration dates, and other contractual milestones.
Work with departments, Accounts Payable, project stakeholders, and other units to resolve contract issues, address supplier performance concerns, and promote timely and accurate invoice processing.
Assist in resolving supplier disputes, contractual discrepancies, performance issues, and other procurement matters, escalating issues as appropriate.
Maintain complete and accurate procurement documentation for transparency, accountability, internal controls, and audit readiness.
Interpret and apply BOG regulations, state statutes, University procurement policies, and other requirements to procurement and contracting activities.
Identify compliance gaps, contractual risks, process deficiencies, and opportunities to strengthen controls; recommend corrective actions and risk mitigation strategies.
Use Workday ERP and other procurement technologies to facilitate transactions, maintain records, monitor contract activity, and manage workflows.
Prepare, analyze, and interpret reports on procurement activity, contract utilization, expenditures, spend patterns, supplier performance, and operational trends.
Provide professional, responsive, solutions-oriented service and communicate procurement requirements, timelines, procedures, and decisions clearly.
Identify opportunities to streamline workflows, improve procurement practices, strengthen internal controls, and enhance service delivery.
Provide cross-functional support and serve as backup for other Procurement functions.
Perform other job-related duties as assigned.

Benefits

Medical insurance, with PPO/HMO options listed at $50 per month for single coverage and $180 per month for family coverage.
Dental insurance.
Vision insurance.
Life insurance.
Flexible Spending plans.
Employee Assistance Program (EAP).
State retirement options, including tax-deferred annuities and Roth 403(b) plans.
Public Service Loan Forgiveness (PSLF) program for state employees.
Sick Leave Pool Program.
Paid vacation and sick leave for eligible employees.
One personal day and nine paid holidays.
Paid winter break at the President’s discretion.
Paid Community Engagement Volunteer Service Day.
Employee Educational Scholarship Program (EESP) tuition assistance for eligible staff and faculty after six months of full-time employment; for in-unit faculty, the program may extend to spouses and dependent children, subject to eligibility rules.