Purchasing Agent II
About The Position
The Kentucky Education and Labor Cabinet advances education, workforce development, and economic opportunity across the Commonwealth. The Cabinet provides education and training programs, employment and reemployment services, unemployment insurance, and disability determination services to help Kentuckians gain skills, find work, and maintain economic stability. It partners with education providers, workforce boards, and employers to align training with labor market needs and oversees labor programs that promote fair and safe workplaces. Take advantage of this opportunity to join our team and make a difference in Kentucky! We are seeking a reliable, self-motivated individual to serve in a full-time role for the employers and employees across the Commonwealth. This position is in the Office of Administrative Services, working in the Division of Fiscal Management, Procurement Branch as a Purchasing Agent II at the Education and Labor Cabinet. The position will be based in Franklin County.
Requirements
- Graduate of a college or university with a bachelor's degree.
- Five years of purchasing experience.
- Additional experience in purchasing, administrative, accounting, procurement or a related field will substitute for the required education on a year-for-year basis.
- Certification as a Certified Professional Public Buyer (CPPB) from the Universal Public Certification Council will substitute for one year of the required education.
- Certification as a NIGP Certified Procurement Professional (NIGP-CPP), or Certification as a Certified Public Procurement Officer (CPPO) from the Universal Public Certification Council, or Certification as a Certified Grants Management Specialist (CGMS) from the National Grants Management Association will substitute for two years of the required education.
Nice To Haves
- Excellent communication, problem-solving and analytical skills
- Day to day computer skills to include projections and forecasting, fiscal analysis, and ability to see the "big picture".
- Ability to work within a team as well as independently.
- Excel experience (pivot tables, creating formulas, and charts).
- Excellent interpersonal skills.
- Strong organizational skills
- Attention to detail
- Committed to meeting deadlines
- Ability to work volume and changing priorities.
Responsibilities
- Establishes and monitors professional contracts, Memorandum of agreements, and personal service contracts (PSCs) in accordance with KRS45A.
- Uses the statewide accounting and procurement system develops and issues request for proposals (RFPs) to advertise and request vendors to submit proposals, through execution of contract and award.
- Creates requisitions (RQS) to request proposals for complex non-professional services that exceed the agency’s small purchase authority.
- Interprets, implements, and enforces state purchasing regulations.
- Develops and leads committees to evaluate vendor solicitation responses by reviewing, analyzing, and ranking against all other responses.
- Reviews the work of other purchasing staff and works with vendors, other agencies’ purchasing staff and offers purchasing advice.
- Responsible for gathering reviewing, developing, and maintaining highly sensitive and often technical information, records, and reports.
- Obtains management and legal services involvement as necessary.
- Researches variances in contract budget versus year end spend and make recommendations for future contract amounts based on results.
- Serves as liaison between Executive Staff and other offices, agencies, departments, and organizations with respect to procurement issues.
- Researches, reviews, interprets and maintains an advanced knowledge of federal and state statutes and regulations, grant requirements, and procurement policies and procedures and advise management of any changes and/or implication of proposed legislative changes, and make recommendations to remain in compliance.
- Provides strategic planning for long term planning and coordinating future procurement needs.
- Works with OPS on renewing Master Agreements.
- Creates Purchase Orders (POs) and Delivery Orders (DOs) for non-professional services and commodities.
- Performs other duties as assigned
Benefits
- Eligible for overtime pay
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
