Purchasing Agent II

State of Utah•Salt Lake City, UT

38d•Hybrid

About The Position

Join our team at the Utah State Board of Education (USBE) where you can work for an amazing agency that strives to make a difference every day. We are looking for a Purchasing Agent II with excellent customer service skills to assist with the procurement of goods and services for USBE. The Purchasing Agent will serve as a point of contact for USBE staff with regard to purchasing and contracts.

Requirements

Has a positive attitude and can bring energy and enthusiasm to the team.
Communicates challenging concepts clearly and concisely.
Understands and applies legal requirements, including code, rule, and policies.
Has procurement experience with the State or other public entity.
Has experience with the State's finance system.
Has professional experience creating or maintaining a physical and electronic filing system.
Has exceptional customer service skills and is able to work well under pressure.
Works well independently as well as part of a team in a hybrid working environment.
Is willing to learn, take constructive feedback, and adapt to changes and recommendations.

Nice To Haves

Has a CPPB, NIGP-CPP, CPPO or willing to obtain certification within 3 years.

Responsibilities

Conducts various types of solicitations and other purchasing processes, including, but not limited to, RFPs, RFSQs, bids, sole sources, small purchases, etc.
Writes, reviews, and/or negotiates contracts and/or agreements.
Assists with drafting training materials, policies and procedures, desk manuals, standard operating procedures, etc.
Assists with maintaining an internal contract repository.
Maintains or creates files or record-keeping systems including sorting, labeling, filing, and retrieving documents as requested.
Maintains tracking sheets for agency procurements.
Enters information into the State’s finance system to create vendor numbers, update vendor information, create purchase orders, enter contracts, etc.
Assists other purchasing staff with coordinating purchases for USBE, receiving purchasing requisitions, and reviewing documents for completeness.
Provides technical assistance on issues relating to the State’s finance system.
Analyzes, summarizes and/or reviews various purchasing and financial data.
Reports findings, interprets results and/or makes recommendations.
Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards, and guidelines, etc.
Assists with training USBE staff regarding purchasing and certain financial procedures.
Monitors frequency of purchases and recommends possible options to increase effectiveness of purchasing power.
Provides administrative support to purchasing staff and management.
Completes other duties as assigned.