PURCHASING AGENT II - 55010987

State of Florida•Doral, FL

3d•Onsite

About The Position

This position will be responsible for performing advanced procurement activities to support departmental and organizational operations. This role oversees the end‑to‑end purchasing process, including reviewing and approving MFMP requisitions for compliance, managing P‑Card purchases, and ensuring adherence to purchasing policies and state guidelines. The position also leads the advertising, development, and execution of contractual services solicitations, including Invitations to Bid (ITBs) and Requests for Proposals (RFPs), ensuring fair competition and timely award of contracts. The agent works closely with internal stakeholders and vendors to maintain accuracy, accountability, and efficiency throughout all procurement activities.

Requirements

Knowledge of laws, rules, procedures and practices governing the procurement of contractual services and commodities.
Ability to plan, develop and coordinate the procurement of complex projects for contractual services and/or commodities.
Ability to communicate effectively and appropriately both verbally and in writing.
Ability to work independently, plan, organize and prioritize assignments.
Ability to establish and maintain effective working relationships.
Ability to provide contract maintenance and review contracts for validity of requested supplements, amendments, time extensions, change orders and/or renewals and follow through with appropriate action.
Skilled in the use of computer-based spreadsheets, internet, databases and word processing applications.
Skilled in reviewing documents for accuracy and completeness.
Skilled in problem-solving techniques.
Knowledge of contract negotiation techniques.
Three (3) years of professional purchasing experience involving competitive procurement.
Post-secondary education may substitute for the required work experience on a year-for-year basis.

Responsibilities

Acquire commodities and contractual services with simple Invitation to Bid (ITB) and Request for Proposal (RFP) processes.
Seek approval from appropriate DOT representative or vendor/contractor as specified by policy, procedure, and practice.
Verify encumbrances, distribute contract documents, and input bid/proposal documents in the Vendor Bid System (VBS) for advertisement/posting.
Enter and maintain required information in the Florida Accountability Contract Tracking System (FACTS).
Provide support and training to Department staff on the input of contract documents or contract information into the FACTS database as needed.
Analyze procurement requests, reviews specifications/scopes, provides instruction to project managers, coordinate critical events, reviews and evaluates quotes/proposals and issues Purchase Orders and written agreements.
Provide contract maintenance.
Prepare and manage supplements, amendments, time extensions, change orders, and renewal of contracts and maintains files in a well-organized fashion.
Coordinate with project managers, the legal office, comptroller, and consultant/contractor/vendor as appropriate to provide timely action to existing contracts.
Review contracts for validity of pending action and follow through with timely, appropriate action.
Process procurements from Prison Rehabilitative Industries and Diversified Enterprises (PRIDE), RESPECT, Department of Transportation (DOT) contract, Department of Management Services (DMS) State contract, discretionary, and exempt sources through use of MFMP.
Obtain competitive quotes/proposals as requested, either by telephone or in writing.
Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state’s eProcurement system MyFloridaMarketPlace (MFMP).
Compile and provide tracking/production data as requested in various forms and maintain procurement files.
Conduct informal training sessions for project and cost center managers and consultant/contractor/vendors to improve understanding of the Department’s procurement process.
Coordinate and manage the Agency/District Term Contracts to provide a constant and economical source of supply for materials, supplies, equipment, and services.