Purchasing Agent II
About The Position
The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the commonwealth. While striving to hold youth accountable for their actions, the department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens. The Kentucky Department of Juvenile Justice (DJJ) seeks to serve youth in the least restrictive, appropriate placement possible. We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities. This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position that requires maturity, reliability, and self-discipline. Career growth and advancement are encouraged through training and mentoring opportunities.
Requirements
- Graduate of a college or university with a bachelor's degree.
- Five years of purchasing experience.
- Additional experience in purchasing, administrative, accounting, procurement or a related field will substitute for the required education on a year-for-year basis.
- Certification as a Certified Professional Public Buyer (CPPB) from the Universal Public Certification Council will substitute for one year of the required education.
- Certification as a NIGP Certified Procurement Professional (NIGP-CPP), or Certification as a Certified Public Procurement Officer (CPPO) from the Universal Public Certification Council, or Certification as a Certified Grants Management Specialist (CGMS) from the National Grants Management Association will substitute for two years of the required education.
Responsibilities
- Creates complex contracts over the agency’s small purchase authority including personal service contracts.
- Monitors all purchases for conformance with KRS 45A.
- Provides technical assistance to management and staff for purchasing and contracting.
- Establishes request for proposals (RFP) and contracts in compliance with KRS 45A, regulation, and policy including, but not limited to: personal services contracts, memorandum of agreement, non-professional services, sole source, not feasible to bid, and revenue contracts from development of specifications to eMars execution.
- Scores RFP cost proposals.
- Reviews, audits, and approves the procurement documentation and eMars documents for compliance with laws, regulations, and policy.
- Receives invoices, audits for accuracy, and makes assigned payments.
- Creates invoices and bills for DJJ provided services.
- Provides technical assistance to management, facility fiscal managers, and field staff concerning procurement law, regulation, and policy.
- Completes federal, state, or agency mandated reports, request for information, projections, policy review, and special projects or assignments as needed.
- Attend meeting and trainings.
- Creates and present training as required.
Benefits
- Career growth and advancement are encouraged through training and mentoring opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1,001-5,000 employees
