Purchasing Agent I

Kentucky Personnel Cabinet•West Liberty, KY

5d•Onsite

About The Position

The Kentucky Department of Corrections, Division of Adult Institutions, is hiring a Purchasing Agent I at the Eastern Kentucky Correctional Complex. The position serves as the institution’s procurement representative and performs purchasing activities for goods and non-professional services. The incumbent develops and issues requests for quotes, prepares requisitions and purchase-related orders, coordinates contract requests, reviews local purchase requests, and maintains purchasing and payment records. The role also involves locating cost-efficient goods and services, communicating with requesting departments and potential vendors, and expediting orders with the state purchasing authority. The position is based at 200 Road to Justice, West Liberty, Kentucky, and duties are performed in an office setting. It is a full-time, 40-hour-per-week position eligible for overtime pay. The listed annual salary is $47,012.16.

Requirements

Bachelor’s degree from a college or university, or an allowed substitution.
Four years of purchasing experience, or an allowed substitution.
Additional experience in purchasing, administrative, accounting, procurement, or a related field may substitute for the required college education on a year-for-year basis.
CPPB certification from the Universal Public Certification Council may substitute for one year of the required education.
NIGP-CPP or CPPO certification from the Universal Public Certification Council, or CGMS certification from the National Grants Management Association, may substitute for two years of the required education.

Responsibilities

Develop and issue Requests for Quotes (RFQs) to vendors.
Research and create requisitions for goods and non-professional services when expenditures exceed the agency’s small purchase authority.
Coordinate with departments to obtain input for contract requests.
Create Delivery Orders and Purchase Orders for purchases.
Complete purchase orders, obtain approvals, and forward approved orders to vendors for processing.
Review local purchase requests by phone or in writing, authorize purchases in accordance with the model procurement code, and maintain authorization records.
Locate and purchase cost-efficient goods and services that meet specifications, and monitor their efficient use.
Communicate with people requesting purchases to explain procedures or obtain information, and contact potential vendors to obtain prices and lists of available goods.
Expedite orders with the state purchasing authority.
Gather, prepare, and maintain purchase and payment documents.