Purchasing Agent I

Kentucky Personnel Cabinet•West Liberty, KY

5d•Onsite

About The Position

The Kentucky Department of Corrections, Division of Adult Institutions, operates correctional facilities and works to protect the public while providing a safe, secure, and humane environment for staff and offenders. The Eastern Kentucky Correctional Complex is hiring a Purchasing Agent I to serve as the institution’s procurement representative. The position is based at 200 Road to Justice, West Liberty, Kentucky, and performs its duties in an office setting. The Purchasing Agent I develops and issues requests for quotes, researches and creates requisitions, coordinates contract requests with departments, and prepares delivery and purchase orders. The position obtains required approvals and sends approved purchase orders to vendors, authorizes local purchases in accordance with the model procurement code, and maintains purchase authorization records. It also locates cost-efficient goods and services that meet specifications, monitors their efficient use, communicates with purchase requesters and potential vendors, expedites orders with the state purchasing authority, and maintains purchase and payment documents.

Requirements

Bachelor's degree from an accredited college or university, or an applicable substitution as specified in the posting.
Four years of purchasing experience.
Additional experience in purchasing, administrative, accounting, procurement, or a related field may substitute for the required education on a year-for-year basis.
CPPB certification from the Universal Public Certification Council may substitute for one year of required education.
NIGP-CPP or CPPO certification from the Universal Public Certification Council, or CGMS certification from the National Grants Management Association, may substitute for two years of required education.

Responsibilities

Develop and issue Requests for Quotes (RFQs) to vendors.
Research and create requisitions for goods and non-professional services when expenditures exceed the agency's small purchase authority.
Coordinate with departments to gather input for contract requests.
Create Delivery Orders and Purchase Orders for purchases.
Complete Purchase Orders, obtain approvals, and forward approved orders to vendors for processing.
Review requests for local purchases by phone or in writing, authorize purchases in accordance with the model procurement code, and maintain records of authorizations.
Locate and purchase cost-efficient goods and services that meet specifications, and monitor their efficient use.
Communicate with people requesting purchases to explain procedures or obtain information, and contact potential vendors to obtain prices and information about available goods.
Expedite orders with the state purchasing authority.
Gather, prepare, and maintain purchase and payment documents.