PURCHASING AGENT I - 55000818

State of Florida•TALLAHASSEE, FL

80d•$42,725 - $55,292•Onsite

About The Position

The Purchasing Agent I works in the Commodities and Contractual Services Unit of the Florida Department of Transportation’s Procurement Office. The position manages procurement and contracting for commodities and contractual services acquired for the Central Office and statewide, ensuring quality goods and services are obtained at a fair price through open competition and equitable awards, in compliance with applicable laws, rules, and department policies and procedures. The role also ensures that modifications to complex contracts remain within the terms, conditions, and intent of the original agreement and solicitation. The role handles acquisitions using informal quotes, proposals, single-source processes, simple Invitation to Bid (ITB) and Request for Proposal (RFP) processes, and designated state, agency, discretionary, and exempt purchasing sources. It analyzes procurement requests and specifications, coordinates procurement events, evaluates quotes and proposals, issues purchase orders and written agreements, and maintains and modifies contracts. It also provides administrative support for solicitations, bid openings, records, and procurement tracking systems. The position is based at the FDOT Procurement Office, 605 Suwannee Street, Tallahassee, Florida 32399.

Requirements

Two years of professional or nonprofessional experience and one year of professional purchasing experience involving competitive procurements; an associate’s degree from an accredited college or university may substitute for two years of the required experience.
Knowledge of laws, rules, procedures, and practices governing the procurement of contractual services and commodities.
Skill using computer-based spreadsheets, the internet, databases, and word-processing applications.
Skill reviewing documents for accuracy and completeness.
Skill in problem-solving techniques.
Ability to use electronic procurement systems.
Ability to plan, develop, and coordinate procurement of non-complex contractual services or commodities projects.
Ability to work independently and plan, organize, and prioritize assignments.
Ability to establish and maintain effective working relationships.
Ability to communicate effectively and appropriately, verbally and in writing.
Applicants must be U.S. citizens or lawfully authorized alien workers; visa sponsorship is not available.

Responsibilities

Manage procurement and contracting processes for commodities and contractual services for the Central Office and statewide.
Ensure procurements obtain quality goods and services at fair prices through open competition and equitable awards, in compliance with applicable laws, rules, and DOT policies and procedures.
Ensure modifications to complex contracts stay within the terms, conditions, and intent of the original agreement and solicitation.
Acquire commodities and contractual services through informal quotes, proposals, single-source processes, simple ITBs and RFPs, and applicable state, agency, discretionary, and exempt sources.
Analyze procurement requests, review specifications and scopes, instruct project managers, and coordinate critical procurement events.
Review and evaluate quotes and proposals; issue purchase orders and written agreements; and seek approvals from the appropriate DOT representative or contractor as required.
Conduct informal training sessions for Central Office project and cost center managers and consultant, contractor, and vendor personnel on the department’s procurement process.
Maintain contracts by preparing and managing supplements, amendments, time extensions, change orders, and renewals; coordinate with project managers, the legal office, comptroller, and vendors or contractors; and take timely action on contract matters.
Provide administrative support, including telephone and receptionist backup, reviewing and approving purchase requisitions, verifying encumbrances, distributing contract documents, and maintaining files.
Enter bid and proposal documents in the Vendor Information Portal for advertisement; distribute solicitations; conduct or assist with bid openings; and prepare bid tabulations.
Enter and maintain required information and documentation in the Florida Accountability Contract Tracking System (FACTS).
Compile and provide tracking and production data, maintain procurement files, and obtain competitive quotes or proposals by telephone or in writing as requested.