Purchasing Administrator

OmniCable•West Chester, PA

6d•Hybrid

About The Position

OmniCable is seeking a Purchasing Administrator to join their Supply Chain/Purchasing Department. This role is crucial for supporting inventory management, including vendor relations, purchase order management, inventory execution, reporting, and collaboration with various departments such as Sales, Operations, Finance, Product Management, and IT. The ideal candidate will not only manage daily purchasing tasks but also identify and implement process improvements, enhance data quality, support operational reporting, and contribute to continuous improvement within the procurement organization. This position offers substantial opportunities for professional development in procurement operations, inventory management, and supply chain process improvement.

Requirements

Demonstrated communication skills, both written and verbal.
Strong analytical and problem-solving abilities.
Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
Ability to work with large data sets and derive actionable insights.
Strong attention to detail with a focus on data accuracy and process compliance.
Ability to prioritize multiple tasks in a fast-paced environment.
Demonstrated ability to identify process improvement opportunities and drive results.

Nice To Haves

Bachelor's Degree or equivalent combination of education and experience.
Experience in Procurement, Purchasing, Inventory Management, Supply Chain, Operations, Data Analysis, or Process Improvement.
Experience working in ERP or Inventory Management Systems (Infor, SAP, Oracle, Manhattan, Blue Ridge, etc.).
Experience creating reports, analyzing data, or working with business intelligence tools such as Power BI.
Experience participating in process improvement, Lean, Six Sigma, or workflow optimization initiatives.
Understanding procurement, inventory management, supply chain operations, or distribution environments.

Responsibilities

Execute day-to-day procurement activities to support company-wide inventory goals.
Process, maintain, and update purchase orders and supplier commitments.
Clean up past due purchase orders and support supplier expediting activities.
Process stock transfers, consignment activities, reconciliations, and nonconforming product reports.
Maintain product and vendor data within ERP and inventory management systems.
Serve as a point of contact for internal stakeholders for unique situations regarding purchase order status and inventory-related inquiries.
Collaborate with buyers, operations, finance, and product management teams to resolve inventory discrepancies.
Generate and analyze procurement, inventory, and supplier performance reports.
Monitor key performance indicators (KPIs) including inventory turns, service levels, supplier delivery performance, and open purchase order health.
Support data integrity initiatives by identifying and correcting master data issues.
Assist in maintaining procurement dashboards and reports utilizing ERP systems, Excel, and Power BI.
Identify data trends and recommend corrective actions to improve operational performance.
Participate in continuous improvement initiatives to enhance procurement processes and workflows.
Document standard operating procedures and support process governance efforts.
Identify opportunities to automate manual processes and improve operational efficiency.
Assist with procurement policy, system enhancement, and process standardization initiatives.
Partner with cross-functional teams to evaluate and implement process improvements.
Support testing, training, and adoption of new procurement tools, technologies, and ERP enhancements.
Provide guidance to newly hired Purchasing Administrators.
Serve as the first escalation point for routine operational issues.
Support special projects and strategic initiatives as assigned.
Lead or participate in cross-functional improvement teams focused on inventory management and procurement effectiveness.